Directorate Team: who to contact (From 1st January 2025)

Please see the list below to help you direct your query to the correct person

Dan Lasserson (Interim Director)

• Line management of academic staff previously managed by Amy (those affected should have received notification)
• Strategy and strategic changes, stakeholders, education and research networks
• Matters relating to the viability, profitability and sustainability of WAH
• DEM cases
• Teaching support
• Academic staff processes and opportunities (promotions, SLRS, fellowships)

 Helen Muir (Head of Operations)

• Grants – ideate sign off, NOI sign off, initial contact for letters/statements of support for grants (these will then be allocated to Dan or Gavin as appropriate), matched funding and low margin recovery requests for grant applications, grant extensions or substantive changes
• Concur and OPERA sign off
• Risk assessment sign off
• New employment/staffing related queries - e.g. fixed term contract extensions, recruitment, change in FTE (these will then be allocated to the appropriate person to take forward)
• Directorate data/information requests – e.g. to support reporting, AthenaSWAN
• IT access/email account extensions

 Anne-Marie Brennan (Senior Operations Manager)

• Health and Safety issues
• Sign off for PPIE forms (copy Agnes Chu into email)
• Project management – including advice on level costed into grants

 Dolores Towers

• Office furniture requests
• Induction for new starters
• Employment/staffing queries and updates relating to ongoing activities
• Annual leave queries

Rachel Morgan

• Purchasing (OPERA), travel, conference bookings, and expenses support (Concur) – Staff based in Block A
• Directorate admin support drop-in sessions, coffee catch ups and personal pitches

 Agnes Chu

• Items for the bulletin or to be circulated around the directorate
• Honorary staff applications (these will then be directed to the appropriate person for consideration)
• Purchasing (OPERA), travel, conference bookings, and expenses support (Concur) – Staff based in Block B
• Directorate meetings and events
• Support for PPIE forms (copy into emails)

Please speak with your Project Manager and Project Officer for Project Admin support.

Medical School Building

Car parking

Catering

Refreshments can be ordered from Warwick Food and Drink. Contact foodanddrink@warwick.ac.uk with your requirements and a costcode. Further details and menus can be found here.

Kitchens

Ground floor: B025 and A021 (access code 1987).

First floor room A137 (access code 3624)

Milk is provided. Please bring your own coffee, tea, crockery and cutlery. Most kitchen areas provide hot water, microwaves, toasters, fridges, and dishwashers.

Porters

The porters are Tony Rollings (all week a.m. only) and Seth Bailey (Wed-Fri all day). They are responsible for all the post, keys, room set up, office moves etc.

The Porters' Office is Room A129 on the first floor of the Medical School Building, with office hours 0800-1600. They are contactable by email at wms.porters@warwick.ac.uk and by phone on extension 75771.

Reception

Reception is the first point of contract for all visitors to the Medical School.

Located in the Medical Teaching Centre, Reception is open from 8:30-18:00 hours Monday-Friday. Telephone ext. 74880.

Reception can provide support for visitor parking - details for visitor parking here.

Resources Room

The Resources Room A135 is on the first floor of the Medical School Building, access code 1987.

Pigeonholes for MSB-based staff are located here.

You can also find basic stationary supplies, the shredder and photocopier/printer. Please contact Reception if further stationery supplies are needed.

Room bookings

WMS room bookings for MSB, MTC and IBRB.

If you can't find a room for the time you need, try the central timetabling system, where you can book rooms on Gibbet Hill or across campus.

Telephone

Emergencies: call 22222.

Dial '9' for an outside line.

Dial '0' for the telephone exchange.

WMS telephone number: 024 7657880 (ext 74880).

Community Safety: 22083. In emergencies call 22222.

Telephone numbers are available on People Search or the Email search list.

University IT Services

Use the ITS HelpdeskLink opens in a new window self-service to log your request for support, help or advice. Alternatively, email helpdesk@warwick.ac.uk.

Warwick Medical School IT Services

Support is available:

• AV, including conference calls and teaching
• equipment loans
• data management and security
• computer and software management

Ordering computers

Computers should normally be ordered on a research costcode. Please liaise with your Project Officer or Directorate Support Staff to order the equipment. A step-by-step guide is available on the WMS IT pages.

If there is no research funding available for the laptop, please discuss with the Divisional Manager and she will liaise with Julie Sherriff. WMS IT will then arrange the purchase of the equipment.

Ordering mobile phones

Details on how to order a mobile phone here.

Interactive campus map

Interactive Campus Map (warwick.ac.uk)

Travel bookings

For details on how to book flights, hotels, trains, taxis and car hire, see here.