Professor Colin Sparrow, Warwick Mathematics Institute
Colin works closely with our admin team to deliver the Graduate School objectives and priorities. He takes the lead on various developmental projects to address these issues as well as having specific on-going responsibility for the consideration of postgraduate extension requests and postgraduate research examiner approval as well as the consideration of postgraduate appeals.
Deputy Academic Director and Deputy Chair of the Board of Graduate Studies
Dr Kirsty Hooper, School of Modern Languages and Cultures
Kirsty works with Colin and the admin team, supporting delivery of Graduate School objectives and priorities and deputising for Colin where required. She has experience of postgraduate supervision and examination in the UK, US and Spain; she is currently Head of Warwick Hispanic Studies, and was previously a member of Warwick's Senate Investigations Committee.
Rhiannon Martyn, Senior Assistant Registrar
Rhiannon is responsible for senior administrative leadership of the Graduate School, working closely with the Pro Vice-Chancellor (Teaching and Learning) and the Academic Director (Graduate School) to deliver the Graduate School’s priorities. As Secretary to the Board of Graduate Studies, Rhiannon is responsible for ensuring that the quality of research degrees at Warwick is maintained and enhanced and that new course proposals are in line with national standards and best practice. She leads on postgraduate policy development from an administrative viewpoint including policy and strategy affecting postgraduate student development, progression and monitoring, and programme developments. Rhiannon is committed to working closely with both administrative and academic colleagues, including the Students’ Union, to enhance the postgraduate student experience.
She is Secretary to the Board of Graduate Studies, Graduate Awards and Nominations Committees, Postgraduate Investigating Committees of the Senate, Graduate Appeals Committees, and Continuation of Registration Committees.
Stella Neophytou and Louise Sutcliffe (Job Share), Postgraduate Student Development Officer
Stella and Louise are responsible for a variety of services and initiatives aimed at enhancing the experience and employability of postgraduate students. These include annual report forms, postgraduate student surveys (PTES and PRES), Careers in Academia workshops, the PGR newsletter and PGR lunches. They also act as Secretary to the PGR Network group and occasionally provide secretarial support to PG academic appeals committees.
Stella works Monday, Tuesday, Wed AM / Louise works Wed PM, Thursday and Friday.
Tracy Horton, PGR Professional Development Officer
Tracy guides policy and digital infrastructure underlying the professional development of postgraduate research students. This includes the creation and maintenance of the Graduate School portal. She also acts as the departmental liaison for PGR professional development and looks after the professional development platform - Warwick SkillsForge.
Kath Bown, Clerical Officer
Kath is responsible for providing clerical support within the Graduate School office. She also completes administration for the payment of research degree examiners and assists with the paperwork for committee meetings.
Nicola Ellis Thomas, Project Officer (Postgraduate Scholarships) - On Leave
Ellie Shields, Project Officer (Postgraduate Scholarships) - Cover
Ellie has day to day responsibility for postgraduate scholarships. Her role is strategy led, and involves allocating both research and taught masters scholarships and studentships at the University of Warwick. Ellie’s role involves liaising with departments and ensuring information is available for both current and prospective students about both internal and external scholarship opportunities. A large part of the role is ensuring funds for scholarships are allocated correctly.
Ellie oversees RCUK funded studentships and closely monitors allocations and reporting requirements, in addition she works with external sponsors such as Chevening, Commonwealth, Wolfson, HEFCE and Fulbright.
Mitzi Ward, Scholarships Officer
Mitzi handles the day-to-day processing of Postgraduate funding applications, from enquiries, through application stage to notification of awards. She also provides support to members of staff and students with regard to Research Council funding and external funding schemes.
Susan Black, Assistant Scholarships Officer
Susan supports the allocation of and record systems for postgraduate scholarships, providing administration of the centrally managed scholarships. She has responsibility for placing postgraduate studentship adverts on both the Graduate School website and jobs.ac.uk, as well as updating the Graduate School’s published Scholarship web-pages. She also provides guidance to both staff and student enquiries on funding processes.
Research Degree Examinations, Records and Committees
Laura Larard, Administrative Officer
Laura has day to day responsibility for postgraduate student matters, including student records issues; oversight of the research degree examination process; implementation and operation of procedures governing postgraduate students; administration of postgraduate student academic appeals; pass lists for postgraduate research students; preparation of PG student data for Academic Statistics and other management information purposes..
Laura is Assistant Secretary to the Board of Graduate Studies, Postgraduate Investigating Committees of the Senate, Graduate Appeals Committees and Continuation of Registration Committees.
Jayne Patience, Graduate Records Officer
Jayne is responsible for any alteration to student records of research students held on SITS and issuing associated correspondence. This includes Temporary Withdrawals, Course Transfers, Extensions, Authorised Absence and Change of Study Location. Details for these can be found on Forms, Policies and Procedures Library.
Helen Brown, Graduate School Committee and Records Assistant
Sarah Taylor, Research Degree Examinations Officer
Sarah is responsible for the day to day administration of all stages of the research degree examination process, from the nomination of examiners and the submission of the initial copies of the thesis, through to placing the names of successful candidates on a pass list for the approval of their awards by the Steering Committee. She provides advice and guidance to students, departments and examiners on examination procedures and guidelines, in accordance with the Guide to Examinations for Higher Degrees by Research.
You can download an organisational chart.