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Internships, Placements and Work Experience

WIP process and timeline information

Video guides


WIP process & timeline: text format

1. Eligible for an intern?

1. Host to check eligibility/suitability:

  • Host participation criteria
  • WIP process/timeline (this chart)
  • Commitment & pay contribution

2. Able to meet ALL criteria?

2. Create vacancies for students

  1. Host to use template to create suitable project-based vacancy
  2. Host to upload vacancy marked WIP for approval:
    Mon 14/02 to Mon 07/03
  3. Vacancies checked/approved:
    from Mon 28/02
  4. Vacancies advertised:
    Sat 12/03 to Sun 27/03
  5. Students to apply directly to host

3. Shortlist and interview candidates

  1. Host to invite shortlisted candidates for interview & give feedback * feedback template available
  2. Host to check that candidate meet eligibility criteria
  3. Host to advise candidate if will self-fund if not awarded WIP grant

Mon 28/03 to Fri 15/04/22*

*Good Friday

4. Apply for internship funding

  1. To apply for internship funding:
  2. Host to make unconditional or funding-conditional offer to chosen candidate
  3. Candidate to accept offer via:
    • confirmation email to host
    • submission of Student Internship Acceptance form
  4. Host to submit Recruitment Outcomes form for “first-come, first-served” funding application until grant runs out - no later than Tues 03/05

Forms available from Mon 04/04

5. Funding confirmation

  • Funding is allocated and funding application outcome is confirmed within 2 weeks of matching forms
  • Hosts who are unsuccessful should confirm if financing internship with own funds
  • 20% of WIP funds are allocated to internships within the University

From Mon 11/04

6. Work arrangement & start date

Host to agree with intern:

  • start date of Mon 04/07
  • UK based during internship
  • training/equipment
  • safe business office space

*Remote work should be provided if social restrictions are imposed - remote working guidance is available

7. Internship administration

    If awarded internship grant:
    • Host to action instructions in funding confirmation email
    • Host to sign & return internship agreement, complete Unitemps form (& DBS if required) and necessary documents via myAdvantage
    • Intern to register with Unitemps & complete Right to Work (& DBS)

    By Fri 20/05

    8. Prepare to receive interns

    1. Host to communicate on-boarding info to intern e.g.
      • induction, line management, buddy, etc.
      • staff ID, work space, equipment
      • H&S, training, data protection,confidentiality, etc.
      • internship work plan
      • regular and mid reviews, and exit interview
    2. Host to encourage intern to use online resources:
      • WIP: Your Career in Progress
      • Work Experience L&D

    9. 6-week internship begins

    @ 36.5 hours per week

      For optimum WIP experience:
      • Internship start Mon 04/07
      • 4-week full-time, completed by Fri 29/07 for valid grant claim
      • Mid internship review with intern 3rd/4th week into internship
      • Host to encourage intern to use online resources:
        • WIP: Your Career in Progress
        • Work Experience L&D

      10. Pay intern

      1. Intern will be employed via Unitemps:
        • IPWE to fund first 4-week full-time (worked by Fri 29/07)
        • Host to fund next 2-week full-time from 2022/23 budget
        • Intern's salary is inclusive of holiday pay i.e. no holiday during the internship
      2. Intern to submit weekly timesheets
      3. Host to approve weekly timesheets

      11. End of internship

      Last week of internship: host to conduct exit review with intern and submit WIP evaluation form