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5. Binding and Submission to the Doctoral College

5.1 Binding

The thesis must be submitted for examination in the first instance in a soft binding. Two copies of the thesis must be soft bound unless there is a third examiner, in which case three will be required. This work should be carried out to University specifications and will be thermo-plastic glued with red leatherette grained front and back cover. Maps or diagrams larger than A4 must be folded well inside the front and side margins of the thesis.

As noted in paragraph 4.1, for single sided theses a 4 cm margin must remain on the left hand edge (binding edge) and adequate margins on the other three edges to allow for trimming after binding. Final hard bound copies of the thesis may be double-sided, in which case a 4 cm margin must remain on both the left hand and right hand edges with adequate margins on the other two edges. Page numbers should be typed at least 1.5 cm into the page.

5.2 Submission to Doctoral College

Candidates are required to submit the soft-bound copies of the thesis to the Main Helpdesk at the Library, in person, between the hours of 08:30-21:30, Monday to Sunday. Submissions will not be accepted outside of these hours.

Candidates are required to complete and submit the Thesis Submission Declaration Form (Form 3.) with their thesis. Candidates should complete Part 1 before submission, with the Library Main Help Desk Staff completing Part 2 upon receipt. The Doctoral College cannot accept a thesis without a completed Thesis Submission Declaration Form.

You should submit two copies of your thesis for the examiners, both identical to the hard copy submission, saved as a single file in pdf format on two CD-ROMs. Delivery to a department does not constitute a formal submission. If being sent by post, copies should be adequately and safely packaged and sent by secure registered post to Doctoral College, University House, University of Warwick, Coventry, CV4 8UW. Please note that the copies submitted to the Doctoral College cannot be returned to you before the examination so they should be checked thoroughly for typographical and binding errors.

You will receive a confirmation of receipt email within three working days of submission. During our peak periods we may not be able to confirm receipt should you contact us for an update.

The Doctoral College reserves the right to ask for alternative electronic copies of your thesis, saved in pdf format on two CD ROMS, if the original version of your thesis is not compatible with Turnitin, the source-matching software used by the University.

Following a successful examination (i.e. once your examiners have recommended the award of a degree and you have completed any corrections to the satisfaction of your examiners), you should arrange for your thesis to be hard-bound according to University specifications, as set out in Appendix B. Please note that the Library Declaration and Deposit Agreement form (Form 5.) must be signed and bound in with the thesis, immediately prior to the Title Page. Candidates are required to submit the hard-bound copy of their thesis, together with one electronic copy saved in pdf format on one CD ROM (with the exception of a Master’s degree by Research, to the Doctoral College. Only once both the hard-bound and electronic copies have been received, will your name be included on a pass list for the award of a degree. The hard-bound copy will subsequently be deposited in the University Library and the electronic copy will be uploaded to the University’s institutional repository. Theses stored in this way will be accessible through the British Library (BL) Electronic Theses Online Service (EThOS) service.

Next = SECTION: 6 - Conditions of Acceptance by the Library (including Restriction of Access)