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General Data Protection Regulations (GDPR) 2018

The Modern Records Centre (MRC) will process personal data in accordance with the General Data Protection Regulations 2018.

Any data collected is for the purposes of access to the Modern Records Centre or the deposit of archives with the MRC and will be held in accordance with the regulations for the appropriate period.

As researchers you are required to abide by the GDPR in your research.

Under Article 89 (3) of the GDPR personal data processed for archiving purposes in the public interest is permitted subject to certain safeguards. Those safeguards shall ensure that technical and organisational measures are in place to ensure respect for the principle of data minimisation.
This means you will need to pseudonymise or anonymise your data if it relates to a living person, contains personal or sensitive information and that person could be identifiable from your research. This is particularly important if your research is intended for publication.
We will make every effort to notify you of any circumstances where you are likely to encounter such data but you are responsible for the processing of such data.

GDPR Article 89:

1. Processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes, shall be subject to appropriate safeguards, in accordance with this Regulation, for the rights and freedoms of the data subject.

Those safeguards shall ensure that technical and organisational measures are in place to ensure respect for the principle of data minimisation.

Those measures may include pseudonymisation provided that those purposes can be fulfilled in that manner. Where those purposes can be fulfilled by further processing which does not permit or no longer permits the identification of data subjects, those purposes shall be fulfilled in that manner.

2. Where personal data are processed for scientific or historical research purposes or statistical purposes, Union or Member State law may provide for derogations from the rights referred to in Articles 15, 16, 18 and 21 subject to the conditions and safeguards referred to in paragraph 1 of this Article in so far as such rights are likely to render impossible or seriously impair the achievement of the specific purposes, and such derogations are necessary for the fulfilment of those purposes.

3. Where personal data are processed for archiving purposes in the public interest, Union or Member State law may provide for derogations from the rights referred to in Articles 15, 16, 18, 19, 20 and 21 subject to the conditions and safeguards referred to in paragraph 1 of this Article in so far as such rights are likely to render impossible or seriously impair the achievement of the specific purposes, and such derogations are necessary for the fulfilment of those purposes.