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School of Modern Languages and Cultures

Visiting Students

Welcome to the School of Modern Languages and Cultures (SMLC)

We are delighted to welcome you to study as part of our School! Here you will find all the information you need about arriving to study in the School.

SMLC Contacts

All enquiries about your time in SMLC can be addressed to:

  • SMLC Office: smlcoffice@warwick.ac.uk

  • Erik Urbieta Jensen, Director of Incoming Visiting Students:

    E.Urbieta@warwick.ac.uk

Arriving at Warwick and Inductions

Choosing your modules

You can find information on this below.

Learning Agreements

Learning Agreements signed before your arrival are provisional. Please re-confirm these and your modules once you arrive. To do this, either visit the School Office (FAB4.05) or upload your Learning Agreement here to be electronically signed and stamped. (If you need an Arrival Form signing, this is done by the Study Abroad team.)

SMLC Inductions

Visiting Students arriving in September/October (for the beginning of Term One) are requested to attend a Welcome Talk during Welcome Week (w/c 29 September). The talk will be held on Monday 29 September, 11.30, in S0.21 (Social Sciences Building).

Visiting Students arriving in January should arrange to meet with their Personal Tutor.

There will also be many events organised by the university during Welcome Week (see Welcome to Warwick webpages).

Your Warwick email and IT account

Please ensure to set these up as soon as possible so that you don't miss any important information. You are expected to use your Warwick email account rather than a personal one. You can learn more about this on the IT Services webpages.

Further information on arriving at Warwick

Choosing your modules

How many modules should I study?

How many modules you must study depends on the length of your visit.

  • Full-year Visiting Students (3 terms) should study 120 Warwick CATS (=60 ECTS).
  • Part-year Visiting Students (2 terms) should study 90-120 CATS (=48-60 ECTS).
  • Part-year Visiting Students (1 term) should study 45-60 CATS (=24-30 ECTS).

At Warwick, most modules are worth 15 CATS (if they run over one term) or 30 CATS (if they run across the full academic year). Some are also available as 24 CATS (for Visiting Students coming for two terms).

Which modules can I choose?

SMLC Modules

You are expected to take most of your modules from the School of Modern Languages and Cultures. To view the modules available in French Studies, German Studies, Hispanic Studies, Italian Studies, and Translation Studies, please consult the list of Available Modules in the SMLC.

Please note, if you wish to take a Language module, this should be done through the Language Centre (i.e. modules with the code 'LL'). You can consult the list of Language Centre modules here. However, if you wish to study a Translation module, these are studied within the relevant language section - see the above list of Available Modules for further information.

Modules in other departments

You can also request to take modules from other departments:

  • English and Comparative Literary Studies: you can see the list of modules available here. Students not based in English may only take 30 CATS of English modules, and Visiting Students are generally allocated 1st year modules due to greater capacity in seminar groups and the more manageable workload. To facilitate seminar group planning, if you are interested in English modules, please contact ugenglish@warwick.ac.uk with the modules you are interested in. You will then have to wait until the second week of term to finalise your choice(s) based on spaces available.
  • Applied Linguistics: please indicate before your arrival if you wish to study a Linguistics module by contacting the department (ugcal@warwick.ac.uk) and providing details of relevant training/Linguistics modules in your home institution. Confirmation of modules will take place in the second week of term.
  • History: you need to contact the department directly to enquire about module availability. Please check the list of modules and then contact hismodapplication@warwick.ac.uk or historyoffice@warwick.ac.uk .
  • All other departments: please contact the department you are interested in directly to enquire about their arrangements for Visiting Students.

Confirming your module choices

Once you have decided how many and which modules you wish to study, you need to get a place on them.

SMLC Modules

You will receive an email when these forms are open. These forms do not guarantee your place on a module; you will be contacted shortly before your arrival to confirm which modules you have been allocated.

Once your module choices are confirmed, you can register them on e:Vision.

Modules in other departments

Each department will have their own processes. As indicated (left), please contact other departments directly to find out more information. Once your choices in these departments are confirmed, you can also register them on e:Vision.

Study Skills and Language Support

Study Skills

Visiting Students should follow the first-year Study Skills course; there is a separate section for Visiting Students on Moodle with an introductory video on it.

Asynchronous recordings will be available online that offer guidance on a range of study topics, and particularly on how to prepare the assignments you will need to write for your modules.

English Language Support

You can access extra support with English through the In-Sessional English at Warwick programme.

Wellbeing, Personal Tutors, and Disability Support

Whilst you are in the SMLC, we are responsible for your wellbeing.

You will be allocated a Personal Tutor in the School, who will contact you at different points during your stay to have a meeting. You can also reach out to them directly if there is anything you wish to discuss about your studies or about your stay.

We also operate a system of Monitoring Points, which help us see how you are managing with your studies.

You can find out more about this on the SMLC Wellbeing webpages.

You can also find out more about the university's Wellbeing and Disability services directly on their webpages.

Leaving Warwick

Departure Form

The Departure Form is filled in by Study Abroad, no more than 5 days before your date of departure or the end of term.

Your Results: HEAR and Transcripts

Modules and grades are shown on your Higher Education Achievement Report (HEAR), accessible via your Gradintel account. (See: University of Warwick Higher Education Achievement Report.)

If you are missing any grades, please contact the SMLC Office.

If your grades are there, contact the Transcripts team (aotranscripts@warwick.ac.uk) to request the official transcript of your results.

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