Physics A to Z
NB - information on many University procedures can be found by typing a key word into the search box in the top right-hand corner of any Warwick page.
A
- Academic promotions
Promotion guidelines and criteria
- Academic staff: useful links
Useful links and information for academic staff
- Accident/incident/near miss reporting
Form for reporting accidents, incidents, or near misses
- Administration
Useful links to departmental administration
- Alumni and Careers
Alumni case studies
- Annual leave
Annual Leave provision, including statutory and customary holiday dates
- Annual Review (now known as Personal Development Review)
Information on Personal Development Review process and forms
- Approved Suppliers
List of all university approved suppliers
B
- Bullying, harrassment and dignity at work
Bullying, harrassment and dignity at work policy and procedures
C
- Career development for support staff
Career development for administrative and technical staff
- Careers in Physics
Career Opportunities and Case Studies in Physics
- Car hire
Details of current approved supplier for car hire
- Car parking
Car parking
- Catering
Menus for refreshments available to be delivered to University meetings.
Catering requests can be sent to physicsadmin at warwick dot ac dot uk along with a cost code.- Central Timetabling team (CTT)
Link to central timetabling and room bookings
- Chemical Categorisation Tool
This tool assists the process of ordering chemicals by identifying the correct hazard category to be used on OPeRA.
- Chemicals
Instructions on how to order chemicals in Opera
- Christmas Dinner
Information regarding the departmental Christmas dinner.
- Colloquium
Physics department colloquium
- Committee Structure
Information on the various Departmental Committees
- Community Safety
Link to Community Safety- for security matters
- Computers and Email support
IT support
- Concur Guidance
Advice & guidance on how to use Concur. To go directly to Concur visit http://warwick.ac.uk/concur, or type "Concur" in the search box at the top of the page.
- Conferences: How to register and pay
How to register and pay for conferences
- Conference support fund
Conference care fund available to staff via the central policy, and to Physics postgraduate students by emailing physicspg@warwick.ac.uk
- Contract Research Staff
The Physics Contract Research Staff representatives are Antoine Allard and Reza Jalilikashtiban.
- Contracts - non-research
Link to finance office guidance
- Credit card use and orders
Guidelines for departmental credit card use and orders
D
- Declaration of interests (FP1)
Conflicts of Interest Policy & Procedure form
- Dignity at Work
Dignity and Work Policy and contacts
- Directions
Maps and directions to the Department of Physics.
E
- Education Committee
Education committee membership, agendas, minutes, new modules log
- Equality, diversity and inclusion in Physics
Equality, diversity and inclusion in Physics
- Estates office
Report a fault or maintenance request
- Events calendar
Departmental events calendar, including seminars and meetings
- Exam information for staff
Guidelines from the Staff Handbook
- Expense claim
Making an expense claim via Concur
- Expense claim forms
The most recent versions of the various expense claim forms for those who are not able to use Concur
- Export control
University pages on export control
F
- Family friendly policy hub
Access to all family friendly policies via the HR website
- Feeding/baby change facilities
List of feeding/baby change facilities on campus.
- Finance Office forms and guides
Finance office resources
- Financial regulations and procedures
Link to university's Financial regulations and procedures
- Financial Regulations (FinRegs) exceptions
Instructions for permissions needed for any expenditure that falls outside of the University's Financial Regulations
- Fire procedures
Fire procedure for Physics, Physical Sciences, MAS, and Millburn House.
- First aiders
List of first aiders for Physics, Physical Science, MAS and Millburn House. See M for mental health first aiders.
G
- Gender equality in Physics
Gender equality and diversity policies, procedures and projects.
- Grant application procedures
How to submit a grant application
H
- Harassment
Departmental bullying and harassment policy and procedures
- Health and Safety
Health and Safety for Physics
- H&S Mandatory Training Record
Training record for the three mandatory H&S trainings as specified in the Leadership and Management document
- Human Resources
Link to HR homepage
- Hybrid working
Link to Hybrid Working policy
I
- Ideate - Electronic Research Administration
Ideate system
- Impact
Impact pages of the Physics Department
- Induction for Staff
Contains the induction procedures for new members of staff
- Insurance
Information on the University's insurance policies, including travel, motor, employers' liability, and public liability.
- Internal examiners - Physics staff experience
For use when completing the Nomination of Examiners form
- IT policy
University policy on use of IT and computing facilities.
- ITS helpdesk
Contact details for IT Services helpdesk
L
- LabCup
LabCup is a user-friendly inventory system that provides consistent tracking and storage for chemicals within the University.
- Late working rules
Departmental policy on lone/out of hours working
- Letterhead templates
University letterhead templates - Physics headed paper and a Physics Department stamp are available in P5.66.
- Library liaison
Information on departmental liaison with the Library
M
- Management Committee
Link to the Physics Management Committee webpages
- Maternity Leave - Staff
Information on maternity leave for staff
- Maternity Leave - Students
Information on maternity leave and support for students
- Mechanical workshop
Guidance to work in the mechanical workshop
- Mental health first aid
List of mental health first aiders for the Physics department.
- Merit Pay
Guidance from central HR
- MPAGS timetable
Timetable for the Midlands Physics Alliance Graduate School (MPAGS).
N
The Pendulum, our Departmental newsletter - issued quarterly.
- New vendors
How to set up a new vendor
- Notice of overseas travel
Notice of overseas travel
O
- Open Access Publications of Journals
Information on open access, which refers to research literature that has been made freely accessible, publicly for anyone interested in the literature.
- OPeRA
e-Procurement System
- Outreach
Information on the department's Outreach activities.
- Overseas travel (Notice of)
Webform to complete before beginning any overseas travel on University business
P
- Paternity Leave
Information on paternity leave for staff
- Payroll and personnel forms
Payroll and personnel forms
- Pendulum
Information and background for the Foucault pendulum and stunning floor design found in the entrance lobby of the Physics Department
- Personal Development Review (PDR)
Information on PDR process and forms
- PGR- Information for staff
Important dates, feedback submission forms and useful information for staff supervising PGR students
- Photo album
Photos from Departmental Events
- Physics Days
"Physics Days at Warwick" are academic meetings, proposed and organized by members of the Physics Department at Warwick and their friends, to further the vision of Warwick as an exciting place to do science.
- Post and courier instructions
Post and courier services
- Poster Printing
Poster printing in the department
- Postgraduate Admissions Info (for Staff)
Noteworthy information regarding applications, DTG allocations, deadlines etc.
- Postgraduate Next of Kin Details
Submit next of kin details in case of an emergency
- Postgraduate Project Titles and Summaries Form
Submit Project Titles and a Summary
- Postgraduate supervisors
Information on supervision
- Printer setup
Instructions on how to install printers on the network, including the photocopiers, for managed and unmanaged computers.
- Prizes
Details of the annual departmental prizes awarded to undergraduate students. Details of internal and external prizes awarded to postgraduate students can be found here.
- Promotions
Link to academic promotion information for Academic, Research and Technical Specialist Staff
- Publications
Link to publication records on WRAP
- Purchasing
How to purchase or pay for an item using OPeRA
- Purchasing office (procurement)
Link to procurement and insurance
Q
- Quemis
Quemis space and hazard management system.
- Questionnaire Responses
Responses to Module Questionnaires
R
- Recruitment and selection
Link to staff appointment procedures
- Recycling
Recycling
- Redeployment
Guidelines and forms for redeployment
- REF2021
Preparation for REF2021
- Relocation Expenses
Details on how to claim relocation expenses
- Research Committee
Webpage for the Physics Research Committee
- Research Data Management (Open Data)
Information on research data management, open data and data statements.
- Research Development Fund (RDF)
Link to Warwick RDF website
- Research grant applications and contracts
How to write a research grant and deadlines
- Research & Impact Services
RIS website
- Research & Impact Services- contacts for Physics
Physics contacts in RIS
- Risk Assessments
Information and the procedure for carrying out risk assessments and link to risk assessment form
- Room bookings and timetables
Room bookings and tmetables
S
- Salary tables and costings
- Salary tables and costings
- Screens in Physics buildings
Managing the Physics display screens
- Senior Performance and Remuneration Review
Links to SPRR process and forms
- Sickness reporting
Instructions for staff to report their own illness absence through SuccessFactors, the University's HR tool.
- Software
List of software available at Warwick
- Staff handbook
Information for staff members with tutees or teaching undergraduate modules
- Staff meetings
Termly All-Staff Meeting to which all staff working in the department are invited
- STEM Connect
STEM Connect (previously known as STEM Grand Challenge)
- Strategy
Physics Strategy Renewal 2020 and alignment to University Strategy 2018
- Student Office Updates
Events and opportunities for students curated by the Student Office team.
T
- Tabula
For monitoring student attendance
- Taxis
Booking a taxi
- Teaching
Education Committee, Staff Handbook, Teaching Duties, Teaching Questionnaires,
- Teaching and Demonstrating
Role allocation lists/Timesheets/Rates of Pay
- Tenders for large purchases
Information on tendering
- Term Dates
University term dates
- Terms and conditions of employment
Terms and conditions of employment
- Timetables
Programme of study timetables
- TRAC
Information about the Transparent Approach to Costing, the standard method used for costing in higher education in the UK.
- Training record
Data reveal page for completion dates of core H&S training modules
- Travel and Expenses
Guidance on various areas regarding travel and expenses
- Travel insurance
Link to University travel insurance pages.
U
- UK Export Control
Export Controls aim to limit proliferation of weapons of mass destruction (WMD) and counter international threats.
- Unconscious bias
Guidance on how to limit unconscious bias when writing references or recruiting
- Undergraduate Teaching handbook
Information on UG teaching in the department
- Undergraduate Vacation Projects (URSS)
Information about our summer UG vacation projects
- University bank details
Bank account details (and other useful financial information) for the University.
V
- VAT Number
University VAT Number and other financial details.
- Vehicle rental
Details of current approved supplier for car hire
- Vendors
Setting up a new vendor
- Visiting students
Information for visiting postgraduate students (Graduate school)
- Visitor Parking
Information on parking arrangements for visitors
- Visitors
How to appoint a visitor
- Visualiser Bookings
Visualiser Bookings
W
- Warwick Research Archive Portal (WRAP)
WRAP is the University of Warwick’s institutional repository. It is a full-text, open-access service showcasing and preserving research outputs of the Warwick community. The link here gets you to information on how to use WRAP; to go directly to WRAP visit http://warwick.ac.uk/wrap
- Warwick Scientific Services
Warwick Scientific Services (WSS) is a centre of excellence based at University of Warwick, delivering cutting-edge world-class scientific services, technical measurement solutions, innovative translational research, and knowledge and training services to businesses
- Waste disposal
Guidance on safe disposal of waste (including radioactive and chemical) in Physics.
- Welfare and Communication Group
Welfare and Communication Group
- Wellbeing
Wellbeing resources for staff.
- Wellbeing support for employees
HR offers an Employee Assistance Programme service, delivered by an organisation called Health Assured, which provides a complete support network that offers expert advice and compassionate guidance 24/7, covering a wide range of issues.
- What's new on the Physics website
Recent updates to the Physics website (automatically generated)
- WiFi access
Instructions on how to access the various WiFi options on campus.
- Work experience
Work experience in the Physics department
- Working in Physics
Useful links relevant to working in the Physics department
- Working patterns
Working patterns for support staff
- Workload algorithm
Information on allocation of teaching duties