expense claims
Who we are and what we do
The Expenses team is part of the Human Resources department - we're here to help you by processing expenses in both an internal and an external capacity.
How to contact us
If you have any questions about expense claims, please email us via expenses at warwick dot ac dot uk or telephone us on 024 76 5 23000 (internal extension: 23000). Our office hours are 9am-5.30pm from Monday to Thursday and 9am-4.30pm on a Friday. We are based in the HR Department on the second floor of University House.
Members of Staff
Members of staff should claim expenses via Concur (except for per diems which should be claimed using paper forms FP16g and FP16h below)
PhD/EngD Students
Please complete a claim on form FP16a PhD and once it has been processed we will set you up on Concur and advise you to use Concur to submit claims going forward. (Please also use this form if you need to change your bank details).
Non members of staff
Non members of staff should make claims for travel and subsistence on the following forms and submit them to their department for coding and authorisation:
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Travel and subsistence claim form (Paper version) (staff on the salary Payroll should use Concur) |
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Travel and subsistence claim form (Excel version) (staff on the salary Payroll should use Concur) |
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Travel and subsistence claim form (PhD & EngD students only) |
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Advance of travel expenses - only to be requested in cases of financial hardship, when considerable expenditure is anticipated and no other payment method available |
Contact expenses@warwick.ac.uk for details re travel advances on Concur |
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Expenses incurred in attending an interview |
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Foreign per diem allowance |
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Declaration of attendance re advance per diem |
Payments to interviewees or claimants with foreign bank accounts
Please complete the appropriate form for travel & subsistence or interview costs plus a foreign bank 
account form (revised March 2020) to ensure we have all your details that are necessary for us to transfer the funds to your account. The foreign bank form should then be printed and attached to your claim.
Please note that we cannot make payments in Turkish Lira, Chinese Yuan or Korean Won. Instead we can transfer the equivalent in US Dollars, Euros or Pounds Sterling.