EUTOPIA Co-tutelle PhD Scholarship Terms and Conditions

Terms and Conditions

We are delighted that you have chosen to accept the offer of a EUTOPIA Co-tutelle PhD Scholarship at the University of Warwick.

The Terms and Conditions of your award are listed below, we would ask that you read these carefully and complete the declaration at the bottom of this page in order to accept your offer of a scholarship. We would recommend printing this page for your own records.

By accepting the EUTOPIA Co-tutelle PhD Scholarship award holders are agreeing to the Terms and Conditions below and are bound by the Funded PGR Student Policy. Scholars should read the Funded PGR Student Policy alongside the Terms and Conditions listed below.

1.1

The EUTOPIA Co-tutelle PhD Scholarship is normally awarded for up to 4 years of full-time doctoral study and normally includes the payment of both academic fees and a maintenance grant to the award-holder. Funding is not retrospective.

1.2

The University’s decision over fee status will be final. By accepting the award, you are confirming that you accept your assigned fee status and are not aware of any evidence that might alter this classification. If you do not disclose such evidence and the University becomes aware of it at a later date, your EUTOPIA Co-tutelle PhD Scholarship award may be revoked.

1.3

The EUTOPIA Co-Tutelle Award includes payment of full academic fees.

The annual stipend will be paid in line with UKRI rates and is payable in advance in twelve monthly instalments. Information About Payments.

The award includes a Researcher Training Support Grant (RTSG) of £9,900 (£2,475 per annum) for the duration of your award.

1.4

Awards for EUTOPIA Co-tutelle PhD Scholarship in 2023/24 are ordinarily expected to begin on 2 October 2023. The award of the EUTOPIA Co-tutelle PhD Scholarship may be deferred up until 30 December 2023 with prior permissions from the Doctoral College and your department. Deferral up to 30 March 2024 will only be allowed in exceptional circumstances with prior permission from the Chair of the Board of Graduate Studies and your department.

1.5

The offer of the EUTOPIA Co-tutelle PhD Scholarship may be rescinded if the Co-Tutelle agreement between Warwick and the agreed Co-tutelle partner* is not signed by the course start date. Stipend payments may not be released until the Co-Tutelle agreement is signed.

* Babes-Bolyai University (Cluj); Ca’Foscari University of Venice; CY Cergy Paris Université; Vrije Universität Brussel (VUB); NOVA University Lisbon; Technische Universität Dresden; and University of Warwick.

1.6

EUTOPIA Co-tutelle PhD Scholarship award-holders are expected to be enrolled at Warwick and the named Co-Tutelle partner institution* for the duration of the PhD.

1.7

Accommodation fees are not directly covered by the EUTOPIA Co-tutelle PhD Scholarship. The stipend is intended to be a contribution towards living expenses.

1.8

EUTOPIA Co-tutelle PhD Scholarship award-holders are expected to be registered full-time and be based at the University, or at their Host Institution, throughout their 4 year course of study. Any requests to spend part of the period of study away from the University or their Host Institution must conform with the conditions set out in the ‘Guidelines on the Supervision of Research Students based away from the University’.

1.9

The EUTOPIA Co-tutelle PhD Scholarship award-holder is expected to participate periodically in a range of postgraduate recruitment and community focused activities, which might include postgraduate open days; induction events; focus groups; receptions held with potential sponsors or alumni, student talks etc.

These Terms and Conditions are issued by the Academic Director, Doctoral College on behalf of the University of Warwick

Acceptance of Terms and Conditions

First name

Last name

Warwick ID Number

Email Address

Scholarship start date

Please note: Any start date other than that detailed in your offer letter will require prior agreement from The Doctoral College.

I hereby confirm that I have read and understood the Terms and Conditions of my EUTOPIA Co-tutelle PhD Scholarship.

I hereby accept the Terms and Conditions of my EUTOPIA Co-tutelle PhD Scholarship.

I hereby accept the offer of my EUTOPIA Co-tutelle PhD Scholarship.

Privacy notice

The personal data supplied in this form will be used to record your acceptance of the Terms and Conditions for a scholarship at the University of Warwick. It may also be shared with other departments within the University of Warwick and with UK Research Councils if necessary to meet our reporting responsibilities to the Research Councils. It will not be shared with other external agencies. Data held by the department is also subject to the central University Data Protection Policy, which can be viewed at: http://www2.warwick.ac.uk/services/gov/legalservices/whentouse/dataprotection.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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