UG Sanctuary Scholarships Application Form

Application Form - 2024 Entry

The UG Sanctuary Scholarship Application Form below is divided into 7 sections:

About you (your personal details and contact information)
Sanctuary eligibility (your immigration status and right to study)
Financial eligibility (your access to UK Government Student Financial Support)
Education eligibility (your previous qualifications and Undergraduate degree course choice)
Referee details (contact details for your referee - this should be someone who knows you in a professional capacity, such as a teacher, social worker or solicitor)
Required Attachments / Documents (evidence of your Sanctuary eligibility and right to study, your personal statement and your referee's supporting statement)
Declaration

Please read through all of the eligibility criteria hereLink opens in a new window and our guidance notesLink opens in a new window before making your application.

The deadline for applications is 23:59 (11:59pm) on Tuesday 30th April 2024.

Contact us

Emily Cannon

Widening Participation Lifecycle Officer

Email: lifecycleteam@warwick.ac.uk

Please note that Undergraduate Sanctuary Scholarships are available for up to 4 years of study and the following courses are not eligible:

Courses taught at Partner Colleges or Universities
4-year graduate entry MBChB course
Year 1 Foundation courses in the Warwick Business School
Module based courses
Non-degree awards (Higher Education Diploma, Higher Education Certificate, Postgraduate Certificate, Postgraduate Diploma)

For a full list of Undergraduate courses, please see the University's Undergraduate course listLink opens in a new window. It is also not possible to defer an Undergraduate Sanctuary Scholarship award and this application form is only open to students who are planning to start their Undergraduate course at Warwick in September 2024.

Section 1: About You

Your UCAS ID number:

This is a 10-digit number – you should be able to find this on any emails from UCAS

Your Warwick University applicant ID number:

This is a 7-digit number – you should be able to find this on any correspondence from the University about your application

Your first name:

What is your preferred name (if this is different to your first name)?

Your surname / family name:

He/him

She/her

They/them

Prefer not to say

Other

Contact email address (all correspondence relating to your application will be sent to this address):

Date of birth (DD/MM/YYYY):

Section 2: Sanctuary Eligibility

What date did you arrive to the UK (DD/MM/YYYY)?

What is your country of origin?

What date did you apply for asylum in the UK (DD/MM/YYYY)?

The following question asks you about your current immigration status with the UK government. You will be asked to upload evidence of this status and evidence of your right to study at the bottom of this form.

1. I am an asylum seeker and I am awaiting a decision on my application for my asylum claim OR I am in the appeals process

2. I have been granted Humanitarian Protection (HP) AND Indefinite Leave to Remain (ILR)

3. I have been granted Humanitarian Protection (HP) for an initial period of five years’ limited leave and intend to apply for Indefinite Leave to Remain (ILR)

4. I have been granted Discretionary leave to Remain (DLR) OR Limited Leave to Remain as a result of my asylum application

5. My application for refugee status has been finally determined as refused OR I am submitting a fresh claim or applying for judicial review

6. I am the family member of one of the above and my application is dependent on their / my leave being granted in line with theirs

If you have selected option 6. above please indicate which of categories 1. to 5. applied to your family member:

Please note that students who have been granted refugee status or protection under specific schemes that make them eligible for 'Home fee' status and/or student loans from the UK government, such as the Ukraine Schemes or Afghan Schemes, are not eligible for the Undergraduate Sanctuary Scholarship.

Section 3: Financial Eligibility

To be eligible for the Undergraduate Sanctuary Scholarship, you must not be eligible for UK Government Student Financial Support (Tuition Fee Loans and Maintenance Loans).

Please tick this box to confirm that, to the best of your knowledge, you are not eligible for UK Government Student Financial Support (Tuition Fee Loans and Maintenance Loans)

Section 4: Education Eligibility

Have you previously studied for an undergraduate degree or another Higher Education qualification?

If yes please give details:

Name and address of the school / college you most recently attended:

Please note that Undergraduate Sanctuary Scholarships are available for up to 4 years of study and the following courses are not eligible:

Courses taught at Partner Colleges or Universities
4-year graduate entry MBChB course
Year 1 Foundation courses in the Warwick Business School
Module based courses
Non-degree awards (Higher Education Diploma, Higher Education Certificate, Postgraduate Certificate, Postgraduate Diploma)

For a full list of Undergraduate courses, please see the University's Undergraduate course list. It is not possible to defer an Undergraduate Sanctuary Scholarship award and this application form is only open to students who are planning to start their Undergraduate course at Warwick in September 2024.

If you have any questions about this, please contact us at lifecycleteam@warwick.ac.uk.

What is the name of the Undergraduate course you have applied for at Warwick?

3 years

4 years

Other

Please tick this box to confirm that you have applied to Warwick for an eligible Undergraduate course that will begin in September 2024.

Section 5: Referee Details

Your referee should know you in a professional capacity, such as a teacher, social worker or solicitor, and should provide a supporting statement on your behalf. You should upload your referee's supporting statement in Section 6 below.

Your referee’s first name:

Your referee’s surname:

My teacher / a member of staff at my school or college

My social worker

My solicitor

Other

How long has your referee known you?

What is the name of the organisation that your referee works for?

What is your referee’s role or job title in this organisation?

Address of your referee’s organisation:

Your referee’s email address:

Section 6: Required Attachments / Documents

Please read through the information below carefully and upload all of the documentation required. If you have any questions about this, please contact us at lifecycleteam@warwick.ac.uk.

6.1: Sanctuary/Immigration eligibility documentation

To support your application, please prove that you meet the Sanctuary Eligibility criteria in Section 2 by uploading evidence of:

The immigration status you currently hold with the UK government

AND

Evidence of your right to study

Evidence could include copies of your ARC, BRP, a Home Office Letter or a solicitor's letter. You can upload this evidence under Section 6 "Attach files" below.

6.2: Personal Statement

Please attach your personal statement (under Section 6 "Attach files" below). In no more than 750 words, please tell us why we should choose you as a scholar.

Your statement should include:

1. Details of your personal and family circumstances and the barriers you may have faced in continuing your education - with particular reference to your current status in the UK. You do not need to give details of the events that led you to seek asylum unless you wish to do so.

2. Your ambitions for the future, why you have chosen your course of study and how the UG Sanctuary Scholarship will help you to achieve your goals.

3. Details of your and your family's current financial circumstances.

4. Any additional support you feel you may need to succeed at university.

6.3: Referee's Supporting Statement

The Referee's Supporting Statement is an important part of the selection process. Ideally, your referee should know you in a professional capacity, such as a teacher, social worker or solicitor. The referee statement must be on letter headed paper and be signed and dated by your referee.

Please attach your referee's statement (under Section 6 "Attach files" below) of no more than 750 words.

Your referee should include the following information:

1. What are the applicant's personal and financial circumstances and what barriers have they overcome to continue their education?

2. How well suited is the applicant to the higher education course they plan to take and how realistic are the student's ambitions?

3. What contribution, to your knowledge, has the applicant made to their school/college and local community.

4. How do you think the student would benefit from the support offered by Warwick's UG Sanctuary Scholarship?

5. Is there any other information that you consider is relevant to the student's application?

Please provide your evidence here. This must include your immigration evidence, your personal statement and your referee’s statement:

Attach file

No files are currently attached.

Section 7: Declaration

Before submitting your application, please check that you have attached your Sanctuary eligibility/immigration status evidence, evidence of your right to study, your Personal Statement and your Referee's Supporting Statement to Section 6.

Evidence of my immigration status and right to study

My personal statement

My referee’s supporting statement

The information I have given on this form is accurate to the best of my knowledge.

Privacy notice

Privacy Notice

The table below and attached explains the ways in which we intend to process your personal data. Please read through this carefully.

We have endeavoured to provide this information to you in concise, transparent, intelligible and easily accessible form using clear and plain language. Please do not hesitate to contact us if you have any questions or if you require this information in an alternative format.

For further information on how we process personal data, please visit our website: www.warwick.ac.uk/privacy.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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Privacy Notice

This table explains the ways in which we intend to process your personal data.

Who we are:	University of Warwick, a royal charter company with registered number RC000678, with offices at University House, Kirby Corner Road, Coventry CV4 8UW
Our Data Protection Officer:	Director of Legal and Compliance Services DPO@warwick.ac.uk
Our contact for this work:	Emily Cannon, Widening Participation Lifecycle Officer (lifecycleteam@warwick.ac.uk)
The source from which your personal data originates:	The personal data will be collected directly from you.
The categories of your personal data that we will process:	Personal data will include: name, UCAS ID number, email address, date of birth, immigration status
The special categories of your personal data that we will process:	N/A
Our lawful basis for processing your personal data:	The processing is necessary for the performance of a task carried out in the public interest
Our purposes for processing your personal data:	The University of Warwick will process your personal data for the purposes of assessing your eligibility for the Undergraduate Sanctuary Scholarship.
Who we will share your personal data with:	Your personal data will not be shared or disclosed to any third parties external to the University of Warwick. However, within the University, your personal information may be shared with relevant colleagues such as: Admissions, Welfare, Accommodation, Careers & Skills, Student Funding and Disability Services.
Will we transfer your personal data outside of the United Kingdom:	Your personal data will not be transferred outside of the United Kingdom
Will we use automated means (e.g. profiling) to make decisions about you:	No
Are you obliged to provide this personal data:	No
How long will we keep your personal data:	We keep all personal data in accordance with our Information and Records Management Policy and the University Records Retention Schedule. Your personal data will be retained while your learner relationship with the University continues and up to 2 years after it ceases. Holding data for this duration will enable us to offer ongoing support, information, advice and guidance from the University.
Your rights:	You have the right to request access to and rectification or erasure of personal data, or restriction of processing concerning you, or to object to processing, as well as the right to data portability. If our lawful basis for processing your personal data is your consent – you have the right to withdraw it at any time. To exercise these rights, please contact us by email at infocompliance@warwick.ac.uk. You have the right to complain to the Information Commissioner’s Office, which can be contacted at www.ico.org.uk. If we fail to comply with your rights, you have the right to seek a judicial remedy.