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Creating New Awards and Changes to Existing Awards

Annually in August departments are required to submit details of stipend and fee awards for their new students starting in the following academic year. A blank excel template is provided and includes full instructions for completion on the worksheet named “Key”.

The deadline for the 2022/23 New Awards return is 12th August 2022.

Multiple Funding Sources – Where a student has multiple awards (e.g. a top-up or match funding) please insert a separate line for each funding source.

Schemes to exclude – Departments should not include any of the following scholarships – WTMSS, Chancellors International, ESRC, AHRC M4C, CADRE or Leverhulme DTC as this information is sent separately via other areas.

New SAP codes – For students funded from training grants or match funding (A codes and E codes) please ask your PGR Funding contact for the code before submitting. If you are unsure who the relevant contact is email RCFunding@warwick.ac.uk . Otherwise, do not hold back sending awards if you are waiting for SAPCODES to be setup, enter “not known” in the SAPCODE field, we can add the code later, it will not stop the award from being processed. There is no need to send a spread sheet to advise of the SAPCODE just detail this information in an email – thank you.

PGT Alumni Discount Scheme

The 10% Alumni Discount Scheme introduced in 2020 is continuing for the 2022/23 cohort and is revised this year to include part time as well as full time students. The process is changing this year to try and reduce the administrative time and amount of comms between teams.

This year please DO NOT include Alumni Discounts on your New Awards spreadsheets. Please only include any other department or funded awards. Centrally we will update students SITS sponsor screens (SSP) for all eligible student accounts at the beginning of August. This will ensure that the discount shows correctly on the student account during their enrolment process.

In October we will produce a report from SITS to include all Alumni Discount costs and will advise each department and request departmental cost codes to cover these discounts.

Please contact Nicola Attridge with any specific queries.

MSc Fee top-up

E.GMSC.0001.FEE – NEW SAP CODE

For year 1 MSc students funded by UKRI training grants and University CDT’s the Doctoral College funds the difference between the home PGR fee rate and the MSc fee. Please include a separate line for the difference (£5,430) to be charged to E.GMSC.0001.FEE for these schemes only.

PGR Overseas Fee funding

Up to 30% of students funded by a UKRI training grant may now have overseas fee status. Overseas students may receive UKRi grant funding for stipend and home PGR fee rate only. In response to this the University has made the decision that the difference between home and OS fees will be funded by a department fee waiver and not charged to the student.

This applies to students on UKRi, CIS (funded by Doctoral College) and ERC scholarships and the full guidance can be found here.

Where the student is fully supervised within your department (i.e. the department receives 100% of the fee income) please provide a cost code for the OS fee difference on a separate line of the spreadsheet. For students with split supervision across multiple departments please use the code E.GSOS.0001.FEE. The waiver will then be recharged to departments inline with fee income distribution based on supervisor splits at Q1. (If you are unsure of the supervisor use the E.GSOS.0001.FEE code).

Student Bank Details

All new students will need to enter their UK bank account details online to receive their monthly stipend. Departments should advise students of this process. The attached Bank Details document can be given to any student unsure how to do this. Students need to be enrolled before they can upload their bank account information. Please also see World at Warwick webpage for separate information regarding opening a UK bank account from abroad.

We are only able to process payments to UK bank accounts, payments to overseas accounts must be made via the Accounts Payable team.