PG Scholarships Finance Team

The PG Scholarships Team

• co-ordinates and processes the Stipend and Fees awards for all Post Graduate Taught and Post Graduate Research students at the University including travel grants, prizes and other adhoc awards.
• updates the student payment records when a student's enrolment status or mode of attendance changes.
• liaises with departments and students to resolve all queries as they arise.
• processes all funded extension payments awarded in line with the funded PGR policy e.g.
  • Paid Medical Leave
  • Funded Parental Leave
  • Funded Short Term Leave

---

If you have any queries relating to student payments please check our Frequently Asked Questions 

---

Requesting New and Continuing PG Awards

Please note that only authorised members of staff can request changes to awards. If you are a new member of staff and believe you should be a named contact, please contact the PG Scholarships team via email: pgscholarships@warwick.ac.uk

Stipend and Fee Rates - PGR students

Standard UKRI Stipend and PGR Home fees rates are set annually by UKRI for all students funded on UKRI Training Grants, usually announced in February, but it can be later. These rates are then adopted by several other funders and the University for students funded on our central programmes.

Continuing Awards

Every year the PG Scholarships team sends a request to all departments mid-April to submit by mid-May the details of all continuing students that should be receiving an award in the next academic year.

Payments to PG students

• All payments and fees and bursary awards for PGR and PGT students (except PGCE) are processed by the PG Scholarships team in Student Finance.
• All payments and fees and bursary awards for UG and PGCE students are processed by Student Funding.
• Payments for all awards are processed on request from the relevant department(s). Receipt of payment is dependent on students providing their UK bank account details through the Finance section of the student records system. Please ensure “PG payments” is selected from the drop-down list when prompted.

Stipends and Adhoc student payments

When processing payments to students, the university needs to ensure that it remains compliant with HMRC regulations and its own financial regulations. Whenever one-off or ad-hoc payments are requested, additional information needs to be provided to ensure compliance and that they are coded correctly within the SITS and SAP Finance Systems. The PG Scholarships team need to be able to clearly identify and label the type of payment being requested:

·Stipends: A Stipend is a tax free living allowance paid to support students to successfully complete their studies. They must be fully enrolled on a PGT / PGR course, and a funding offer letter must be issued to the student specifying the purpose of the stipend and that there is no requirement to complete any other activities or employment tasks outside of attending their course of study.

o As per the PGR Funding Policy 2.3 , stipend payments are made up to and including the month of submission of thesis only, except in noted circumstance where additional information needs to be provided.

o Stipends are normally a monthly living allowance payment, but also include hardship fund payments awarded to support student living expenses.

·Travel grant payments: Payments awarded to students as a contribution towards specific travel expenses the student will incur i.e. attending a conference, or in lieu of payment via the FP16 / concur payments routes. In all cases, departments are responsible for ensuring that University financial regulations are followed in terms of travel and accommodation costs incurred by the student, suppliers used, risk assessments and H&S guidelines are followed, noting that if the travel is booked in a personal capacity, the student may need to provide their own travel insurance.

·Prizes: Students may be issued cash prizes via the PG Scholarships process rather than vouchers or via FP15c. In all cases, departments are responsible for ensuring University financial regulations are followed.