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Authorised Certificate Copies

Please complete this form if you would like to request authorised copies of your original certificate/s. An authorised certificate copy is a black and white photocopy of your original certificate, stamped and signed confirming that the copy is genuine. An authorised certificate copy can be helpful where you do not wish to send your original to a third party, or where you do not wish to have third party stamps applied to your original. Authorised certificate copies are often accepted by other universities when making an application for courses or by prospective employers.

The University does not keep copies of certificates, so we will need you to attach a full size clean scan of your certificate/s (along with your proof of ID documents, e.g. passport, driving licence), in order to proceed with your request. There is no charge for this service.

Authorised certificate copies will normally be processed and dispatched within 2 working days of receipt, however, please note that during graduation periods (January and July) it may not be possible to process your request until after the ceremonies/posting of original certificates. Should you encounter any difficulty around these busy periods, you may also find it helpful to request a Confirmation of Award letter.

The University is not able to scan and email authorised certificate copies of certificates to you, so, please provide your postal address below (or instructions for collection and we will contact you when it is ready).

Please note: The University cannot issue authorised copies (i.e. stamped and signed photocopies) of academic transcripts. Any transcripts attached to a request for authorised certificate copies will not be processed. However, if you do require additional official academic transcripts, you can order these from the Student Records team separately.

Do you require the copies to be in separate individually sealed envelopes? (required)

If you wish for your authorised copies to be directly collected from the University, please fill in the above field with the name of the person collecting. Please write your own name if you will be collecting the authorised copies yourself. If you are nominating someone on your behalf to collect, please give their full name. Authorised copies can be collected from Student Services in Senate House on central campus. Please bring ID (e.g. passport, driving license) or ask your nominated individual to do so, as Student Services will only be able to release the documents on receipt of adequate identification. We will email you to confirm when your authorised copies are ready to collect - please do not visit Senate House until we have emailed you to confirm your authorised copies are ready to collect. 


 

Our standard, free of charge delivery method for authorised certificate copies sent to UK addresses is Royal Mail 2nd Class post, and Airmail (Royal Mail International Standard) for overseas addresses. If you prefer, you can request and pay for tracked DHL Express courier delivery via our online courier payment form. UK courier delivery costs £20.00 and Overseas courier delivery is £40.00. For courier payments, please follow the link provided in our email confirmation, after submitting this form. Please also note in the 'Comments/Further Information' section on this form that you will be paying for courier delivery. 

Please note that tracking information is not available for either 2nd Class or Airmail postal services. 


 
Do you require one copy to be sent direct to a third party (eg DOATAP, another College/University or Employer)? (required)
If you have requested multiple copies, we will send one copy to each third party address you provide here. Any remainder will be sent to your own delivery address or held for collection as per your above instructions.
 

Please provide us with any other information we may need to know in order to process your request (e.g. posting instructions for multiple addresses).


 
Attach file
No files are currently attached.
Please confirm that you have attached the following required documents required to produce authorised copies. We cannot produce authorised copies without both documents so please upload these before submitting your request (required)

PLEASE NOTE BEFORE SUBMITTING: We cannot proceed with your request without scans of your certificate and ID. If you do not upload a scan of either of these documents to this form, we will need to contact you to ask for them separately, which can add delay to your request. 

Privacy notice
This data on this form will be used to send you the authorised certificate copies you have requested. We will store the fact that you have requested authorised certificate copies and your contact details to receive the certificate copies, but we will not send you any information beyond that which you have requested, nor will we use the data for any other purpose.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to infocompliance@warwick.ac.uk or address any complaints or suspected breaches to the University’s Data Protection Officer at DPO@warwick.ac.uk.