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Doctoral College

PGR Paid Short-Term Leave

With effect from 2 November 2022.

The University recognises there may be times in which PGRs require time off work to cope with unforeseen circumstances and is committed to ensuring that leave is granted in a fair and equitable manner across the University.

Short-Term Paid Leave

PGRs who receive a stipend from UKRI or the University may request paid short-term leave (including a subsequent extension to funding and registration) of up to 1 week (7 calendar days, consisting of up to 5 working days full time, 3 working days for 60% part time) per rolling 12 months relating to:

  • Bereavement of an Immediate family member or Dependant.
    • Upon the death of a Dependant under the age of 18, paid short-term leave (including a subsequent extension to funding) of up to 2 weeks (14 calendar days, consisting of up to 10 working days full time, 6 working days for 60% part time) will be provided.
  • Arrangements to be made as a result of bereavement, for example to attend the funeral of an Immediate family member.
  • Care for a Dependant, including caring for sick children at home
  • UKRI funding only - extended jury service (lasting 11 working days/2 weeks or longer)

Requests can be backdated by a maximum of 28 days (1 month). To request short-term paid leave, please complete and submit the form below.

PGRs who hold visas must request authorised absence for any absences of more than 8 continuous days.

Alternatively, annual leave, paid sick leave, or other mutually agreed arrangements may be granted, subject to the approval of the academic supervisor and department or CDT Director of Graduate Studies.

PGRs funded by the ESRC Midlands Graduate School should follow the MGS Compassionate Leave Policy

Unpaid Short-Term Leave

PGRs who do not receive a stipend from UKRI or the University, or who do not wish to claim short term paid leave can also take unpaid short-term leave.

For Home students, absences of 29 calendar days (4 weeks) or longer must be requested as a temporary withdrawal. Absences of less than 4 weeks do not need to be formally reported to the University, though the PGR must notify their supervision team and academic department/CDT if they intend to be absent.

For International Students, absences of 8 to 42 days must be requested as an authorised absence. Absences of 43 days or longer must be requested as a temporary withdrawal and this may impact their visa status.

Tick the box ONLY if the statement below is true for this request for short-term paid leave (required)
Tick the box ONLY if the statement below is true for this request for short-term paid leave (required)
Privacy notice

The data on this form relates to your submission your request for short-term paid leave. The date and time of your submission, your identity and the information you have submitted will all be stored, but will not be used for any purpose other than administering and recording your request for short-term paid leave. Please see our Student Privacy Notice for further information.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at infocompliance@warwick.ac.uk.

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