Paid Sick Leave Form for Post Graduate Research Students
United Kingdom Research and Innovation (UKRI) Postgraduate Research Students, funded students and PGR students on a University funded studentship are entitled to 13 weeks (91 days) paid sick leave, in any rolling 12 month period. For more information please read the policy to find information on eligibility and terms and conditions.
Please only complete the form below if your period of absence is over or extends over 29 consecutive days. If your absence is not over 28 days no action is required for you to continue to receive your funding. You will remain as a registered student with no extension or additional funding provided. However if you experience multiple, significant periods of shorter absences, that you feel are exceptionally impacting on your studies, you should speak to the Doctoral College. Such cases will be considered on a case-by-case basis.
To request sick leave you will need to submit a temporary withdrawal (health) request via Student Records Online which covers the entire period of absence. You will then need to submit the below form to request sick pay for the absence. If you submit a temporary withdrawal request for more than 13 weeks you will only receive payment for up to 13 weeks.
In line with Government guidance students are able to self-certify for the first 7 days of the paid sick leave period. A sick note (see policy for specifics on requirements) from a medical practitioner (Health Centres on campus) and a self-certification form (if required) must be attached to the request.
When your requests are processed, your date of completion will be extended by your temporary withdrawal request and your funding end date by the "funded medical leave" period. You will receive an email to your University of Warwick email address regarding the outcome of the temporary withdrawal request, confirming your new expected end date. If there are any issues regarding your funding extension you will be contacted separately by the PG Scholarships team or your department.
Your return to studies following a period of temporary withdrawal (for health reasons) will be subject to the submission of a satisfactory medical note or letter from your doctor or appropriate medical practitioner. You should ask your doctor/medical professional to address the following in his/her note:
a) your current condition,
b) your prognosis, and
c) confirmation that the proposed return to study date is satisfactory. You should attach this medical note/letter to your resumption request using Student Records Requests.
You will only be able to re-enrol once your medical note/letter has been deemed satisfactory.
Sick Pay Key Requirements
- Request paid sick leave by completing the form below.
- A Temporary Withdrawal health must also be requested.
- Receiving a UKRI and/or University of Warwick funded studentship
- Absence must be over or extend over 28 days (4 weeks).
- Self-certify for the first 7 days.
- Medical evidence supplied after 7 days.
- Dates on medical evidence must match those requested.
- 13 weeks of paid sick leave allowed within a 12 month period.
- A Resumption of Studies request must be submitted before your return
Only complete this form if your absence is over or extends over 29 consecutive days. Any request submitted for 28 days or less than 28 days will not be processed.