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UKRI Postgraduate Research Students Sick Pay Form

Paid Sick Leave Form for Post Graduate Research Students

United Kingdom Research and Innovation (UKRI) Postgraduate Research Students, and PGR students on a University funded studentship are entitled to 13 weeks (91 days) paid sick leave, in any rolling 12 month period. For more information please read the policy to find information on eligibility and terms and conditions.

If you experience multiple, significant periods of shorter absences, that you feel are exceptionally impacting on your studies, you should speak to the Doctoral College and Wellbeing Support Services for further advice.


To request sick leave of up to 28 days (4 weeks) you will only need to submit the below form. The completion date would be extended once Sick Pay request has been approved. You would then be notified of this via email to your University of Warwick email address.

To request 29 or more days you must submit the below form and a temporary withdrawal (health) request via Student Records Online. The temporary withdrawal must cover the entire period of absence. If you submit a temporary withdrawal request for more than 91 days (13 weeks) you will only receive payment for up to 91 days.

When your request has been processed, your end of registration date will be extended by the amount of time requested in your temporary withdrawal request. Your funding end date will be extended by the "funded medical leave" period. You will receive a notification email to your University of Warwick email address regarding the outcome of the sick pay request and a separate email confirming your temporary withdrawal. These emails will confirm your new expected end of registration date.

If there are any issues regarding your funding extension you will be contacted separately by the PG Scholarships team or your department.

Students must inform their academic supervisor and/or department of any period of absence. This is in addition to completing the Sick Pay Form. Your department may arrange a meeting when you return, to ensure that you are fit for study or to see if you require any advice from Wellbeing Support Services.

Medical evidence that covers the period of absence must be included with the request unless where an absence specifically relates to a disability that is disclosed to the University. Additional medical certification is not required to be provided where absences specifically relates to a disclosed disability.

Students can self certify for the first 7 days of an absence provided that medical evidence is submitted from day 8 onwards. If required, please enter the start date of self-certification in the form below in "First date of absence".

If you submit a temporary withdrawal request as your absence is greater than 29 days, a Resumption of Studies request must be submitted via Student Records Online before you will be permitted to re-enrol and resume your studies, in line with University of Warwick regulation 36.1.5.

Your return to studies following a period of temporary withdrawal (for health reasons) will be subject to the submission of a satisfactory medical note or letter from your doctor or appropriate medical practitioner. You should ask your doctor/medical professional to address the following in their note:
a) your current condition,
b) your prognosis, and
c) confirmation that the proposed return to study date is satisfactory. You should attach this medical note/letter to your resumption request using Student Records Requests.

You will only be able to re-enrol once your medical note/letter has been deemed satisfactory.

You are limited to 13 weeks paid sick leave in any 12 month period. After the 13 weeks have been used, you will need to submit a Temporary Withdrawal request on Student Records Online for any further absence, this absence will not be covered by the sick pay policy.


Description of illness


Note - The end date of the sickness absence will be taken from your medical evidence submitted with this form (if required).


Attach file
No files are currently attached.
Tick the box only if the statement below is true for this request for sick pay.
By ticking the box, you are confirming that you are the named person submitting the form. (required)
Please tick the box to confirm you have read the policy regarding sick pay for PGR students (required)
Privacy notice

The data on this form will be used to verify your identity and used to process your claimed period of absence. It will be held securely for the duration of your studies. We will send you the outcome of the request to your University of Warwick email account. We will store the fact that you have requested this period of leave to ensure our records are correct. We will not use the data for any other purpose.

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Sick Pay Key Requirements

  • You must be receiving a UKRI and/or University of Warwick funded studentship
  • Students must always inform their academic supervisor and/or department of any period of absence.
  • A Temporary Withdrawal health must also be requested if absence is 29 days or over.
  • Dates on medical evidence must match those requested.
  • If you request a period of temporary withdrawal, a Resumption of Studies request must be submitted before you will be permitted to re-enrol and resume your studies.