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7. What Happens after Submission?

(You may also wish to refer to Part III of this Guide for further details.)


Upon receipt of a thesis submitted in accordance with this Guide, the Doctoral College will extend your period of registration to allow you access to the University’s facilities during the examination period.


As long as your examiners have already been appointed your thesis will normally be sent for examination within a few days of submission. Examiners are asked to examine the thesis within a maximum of four months from the date on which they receive it (two months for Master’s by Research). The Doctoral College will do its best to inform you if it seems likely that there will be a delay in the examination beyond this period. Part III of this Guide provides guidance to research degree examiners and sets out the decisions available to them for each degree. The examiners’ decision is subject to the approval of the Chair of the appropriate Faculty Education Committee who will scrutinise the examiners’ reports before recommending the award of your degree by the Senate.
Should the examiners suspect a candidate of plagiarism, the examination process shall be stopped and an investigation undertaken as outlined in Regulation 11 (see Section III.4).


All candidates for doctoral degrees and for the degree of MPhil are required to attend an oral examination which is normally held at the University. Candidates for other degrees may also be required to attend such an examination. Examinations are arranged by the internal examiner or examination advisor. The policy on holding vivas by video conference has been temporarily relaxed - a viva can take place by video conference if all parties to the examination agree. For further information see viva by video conference - guidance for students. Candidates should consult with their supervisors and/or the internal examiner/examination advisor concerning the likely timing of an oral examination. If you have any particular constraints with regard to the timing of the oral you should ensure that the internal examiner or examination advisor is aware of these. In such circumstances, efforts will be made to arrange the viva at a time which is as convenient as possible for you, but the day chosen will depend on the other commitments of the examiners.


A candidate will frequently be asked by the examiners to make corrections to his/her thesis before the examiners recommend the award of the degree and the thesis is in a satisfactory state to be lodged in the University Library. Such corrections will typically include removal of typographical errors and possibly re-writing of very limited sections of the thesis. If you are required to do corrections, the examiners should explain to you the changes required and you should complete them to the satisfaction of the internal examiner (or a nominated external examiner, where no internal examiner has been appointed) within the time period specified by the examiners, which will not exceed three months (for minor corrections) or six months (for major corrections). Once you have completed any corrections to the satisfaction of your examiners, you should arrange for your thesis to be hard-bound according to University specifications, as set out in Appendix B pdf, and submit it to the Library.


If you are asked to resubmit your thesis you will be informed by the Doctoral College which will send you a single note of guidance prepared by the examiners on the revisions you are required to undertake. A time limit will be set for the resubmission and this must be strictly adhered to. There will be a fee payable when you resubmit and you will be informed of the current level of fee when you are notified formally by the Doctoral College of the requirement to resubmit. When you resubmit your thesis to the Doctoral College, you should submit an electronic version, together with a memo detailing how you have addressed the requirements for revision set out by your examiners in their single note of guidance to you. Under the University’s regulations, the examiners may allow you to resubmit your thesis once only and they may choose to hold a second viva voce examination if they wish. To make a resubmission payment please see our online payment form.


In the unlikely event that the examiners recommend that the thesis be failed or that you be awarded a lower degree than the one for which you were registered, you have the right of appeal to the University. Information about the appeals process can be found on the University website at:
If you decide to appeal you will be expected to complete an Academic Appeals Form wrdexplaining your case. All correspondence related to Academic Appeals should be directed to pgappeals at warwick dot ac dot uk

Next = SECTION: 8 - Award of Your Degree