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Republish Echo360 recordings from previous years

There are several methods for making a previous year's Echo360 recordings available as additional resources for your current students. The method you choose will depend on your specific requirements.

In order to make any content available from a previous year, you must be either the content creator/owner or seek consent from the original creator.

Before selecting a route, you may want to consider:

  • Do you want to make a single recording available or an entire previous year of recordings?
  • Do you need to track asynchronous 'attendance' via analytics for your current class?
  • Where and how do you want students to access the material?

Moodle External tool

If you have created content in a previous year via Echo360 and wish to make it available to your current class this is the most straightforward option and allows a single video or the whole of the previous year's recordings to be made available via the Moodle External Tool activity.

This method:

  • is self-service if you are the content owner
  • makes it quick and easy to add single or full course content via Moodle
  • allows new students to be added alongside previous students in Echo360 analytics

Using the External tool

  1. Navigate to the current module space.
  2. Turn editing on.
  3. Navigate to the section you would like to add the content to and click Add an activity or resource.
  4. Select External tool.
  5. Give the activity a name to indicate what you are linking to.
  6. Under Preconfigured tool select Echo ALP Prod.
  7. Click the Save and display button.
  8. Choose the Echo360 section (module) you want to share recordings from. If it has automatically selected the module you are currently in, click Link to a different section.
  9. You will now have the option to link to either all recordings for that module (Link to the Section Home) or an individual recording (Link to a Classroom).
    1. To link to all recordings, select the section and click Link to the Section Home.
    2. To link to a recording, select Link to a Classroom and select the recording.
  10. Click the Link Content button.
If you don’t see the content you want to add, go to the old Moodle module space containing it and click on the Echo360 Lecture Capture block. Go back to your current Moodle page, refresh the page and go through the process again. If you don't have access to the old module space, you will need the consent of the original creator and for them to grant you access to it.

Guest Access to a previous Moodle space

Guest Access provides students with access to all prior teaching materials including Lecture Capture recordings.

This method:

  • allows you to share all of a module's recordings from that year via the Lecture Capture (Echo360) block
  • provides students with additional access to prior teaching content, but this can be restricted
  • means that Moodle can offer some insight to students' access to materials
  • may be more time consuming to set up depending on desired access limitations

Setting up guest access in Moodle

  1. Navigate to the previous year's space in Moodle.
  2. Click Participants.
  3. Click the settings cog icon in the top right of the Participants pane, and click Enrolment methods.
  4. Under Add method choose Warwick guest access, then click Add method.
    • If required, you can limit access to staff, students, PGs, UGs or by dept.
  5. Return to the space and copy the URL.
  6. You can now share the URL with your students in the current module space using Moodle's URL (weblink) resource.

Use a public link or embed from Echo360

We do not recommend embedding or using public links unless it is appropriate and abaolutely necessary. This is to avoid your content being shared beyond your intended audience. If you create a public link or embed content, you do so at your own risk.

If you are the owner or creator of a recording, Echo360 allows you to link to or embed a single recording from a previous year. Echo360 can generate multiple links and allows you to control how long the links are active.

This method:

  • is self-service if you are the content owner
  • allows you to link to a single video or a all of a module's captures from that year
  • enable you to restrict access to Warwick users or make the captures public
  • enables you to restrict access to links to a specific period
  • gives you the option to add new students to a previous list for analytics

Creating links and embed codes in Echo360

  1. Navigate to the previous year's Moodle space.
  2. Click on the Lecture Capture (Echo 360) block on the right-hand side of the space.
  3. You can then share all of the module's captures or a single capture.

To share the whole module's captures

    1. Click Settings from the top of the page.
    2. Click Access Links on the left of the page, then click Add Link.
    3. Leave the role as student and change the permission to the desired setting.
    4. Copy the link and paste where required or follow the guide to add a URL (weblink) resource to a Moodle space.

To share a single capture

    1. Click the green button next to the video and click Details.
    2. Click Share on the left under the video content.
    3. Click the Link tab, then click Copy.
    4. Paste where needed or follow the guide to add a URL (weblink) resource to your current Moodle page, pasting in the link.
If none of the above methods are suitable or you are not the original owner of the content but have proof of their consent, contact AV: Lecture Capture support for assistance.
The information on this page relates to Moode and Echo360 and was last updated April 2020.


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