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Warwick Internship Programme

Paid work experience opportunities for Warwick students

Warwick Internship Programme (WIP), exclusively for Warwick undergraduate (Erasmus students are not eligible to apply) students, offers paid full or part-time internships (or a combination of the two):

  • 222 hours external employer internship (equivalent 6-week full time @37 hours per week) NOTE! If you are based overseas during your internship with an external employer, take the responsibility to ensure that the work is compliant with the regulations of the host country and adhere to the impact of this, for example, securing work permit, declaring income and paying the appropriate taxes etc. if relevant. OR
  • 219 hours University department internship (equivalent 6-week full time @36.5 hours per week). NOTE! In line with the University’s compliance regulations, only candidates (including Tier 4 students) based in the UK for the duration of the internship are eligible to apply for University department internship.

Internships are with small and medium-sized enterprises (SMEs), charities and internal departments of the University. WIP interns gain valuable work experience and a learning opportunity, developing their knowledge of the work place and transferable skills that will help them with career decisions.

WIP internship grant is competitive. Limited programme funding is allocated on a "first-come, first-served" basis and subject to successful recruitment - terms and conditions apply. Internship hosts proceeding with shortlisting and interviews will EITHER:

  • be committed to paying appointed intern from own budget if they do not secure funding OR
  • may make a conditional internship offer, pending WIP funding decision.

Details about the impact of limited funding is available from WIP: Your Career in Progress e-support or the drop-down box "What are the risks involved?" below.

Interested?

1. Check that you meet the eligibility criteria (refer below)

2. Commit to the WIP process and responsibilities (refer to diagram below)

3. Register your interest - this will enable us to send you updates on WIP

4. From 15 Feb, self-enrol on WIP: Your Career in Progress e-support with your Warwick email where you will find details and support for:

  • WIP eligibility criteria, process & funding
  • LIVE WIP vacancies - check regularly for opportunities as and when they are available from around 2nd week of Feb until early May. You will have a minimum of 2 weeks to apply.
  • how to apply directly to internship host
  • how to get ready for interview and accept WIP offer
  • work experience drop-ins to discuss WIP, work experience in general or the resources
  • advice and resources on how to make the most of your experience:
    • e-support throughout WIP - warwick.ac.uk/WELD
    • before – get ready for WIP
    • during WIP
    • after WIP - future career

Click on the WIP Process Timeline diagram below to download a PDF copy

WIP Process timeline - click to download a PDF text version
To participate in WIP, you must be able to answer Yes to ALL of these criteria:
  • I am a current undergraduate student (including integrated undergraduate Master's e.g. MBio, MChem, MEng, MMath, MMathPhys, MMathStat, MMORSE, MPhys) of the University of Warwick until at least July 2021 (Note: Erasmus students are not eligible to apply).
  • I am able to commit to the programme process and responsibilities.
  • If appointed, I am able to start WIP internship on a jointly agreed start date and work pattern with the internship host, taking into consideration my study commitment, well-being and if applicable, visa restrictions; and the host organisation’s and internship objectives; completing a minimum of 146 hours (university department internship) or 148 hours (external employer internship) by 30 July 2021.
  • I confirm that I am legally entitled to work part-time (Tier 4 visas generally permit up to 20 hours) during term-time and full-time during vacation periods (note: visa restrictions apply) in the UK, for the duration of 219-hour university department internship (intern must be based in the UK for the internship duration) or 222-hour external employer internship (equivalent to 6-week full time), and can produce, if required, appropriate ID and/or a visa to demonstrate this.
  • Opportunity to apply to a range of quality-checked exclusive internships with SMEs, Charities and Warwick's internal departments.
  • If appointed, you will be earning around £9.00 to £11.44 per hour (depending on exact role) in either a part or full-time (or a combination of the two):
    • 222 hours external employer internship (equivalent to 6-week full time @37 hours per week) OR
    • 219 hours University department internship (equivalent to 6-week full time @36.5 hours per week)
  • Chance to showcase your talent to an employer.
  • A valuable opportunity to gain real work experience and an insight into the working world.
  • Work experience to enhance your employability and CV, increasing your work-readiness.
  • Benefit from work experience learning resources and support on WIP: Your Career in Progress e-support and Work Experience Learning & Development Moodle course
  • Take part in your internship for a minimum of:
    • 222 hours with external employer (equivalent to 6-week full time @37 hours per week) - 148 hours (equivalent to 4-week full time) must be worked by 30 July 2021. NOTE! If you are based overseas during your internship with an external employer, take the responsibility to ensure that the work is compliant with the regulations of the host country and adhere to the impact of this, for example, securing work permit, declaring income and paying the appropriate taxes etc. if relevant. OR
    • 219 hours with University department internship (equivalent to 6-week full time @36.5 hours per week) - 146 hours (equivalent to 4-week full time) must be worked by 30 July 2021. NOTE! In line with the University’s compliance regulations, the intern (including Tier 4 students) must based in the UK for the duration of the internship.
  • Represent the values of the University Community – you are subject to the same regulations regarding misconduct if you are representing Warwick in an external organisation. Familiarise yourself with Our Values.
  • Take part in learning activities on WIP: Your Career in Progress e-support designed to enhance your internship experience, supporting you throughout your work experience journey.
  • Attend Work Experience Drop-Ins if require additional information or support regarding WIP or work experience in general - more details in WIP: Your Career in Progress e-support
  • Enter into an agreement with the University that sets out the expectations of all three parties - you, your host organisation/ department, and the University of Warwick. This ensures that you enter into the internship with a clear understanding of your own responsibilities to your host employer/ department and the University, the responsibilities of the host employer/ department towards you and the University, and our responsibilities to you and the host employer/ department, all of which underpin our internship grant model, a successful learning experience and a value-added experience for you.
  • Commit to working as an employee of the host organisation. As an intern, you will be given the appropriate supervision to acknowledge that this is a learning experience.
  • Confirm or complete the appropriate salary payment process.
  • Complete end of programme evaluation form supplied by Warwick.

Internships (especially if based in a formal setting e.g. office) potentially cost you money in terms of:

  • In line with the University compliance regulations, the intern (including Tier 4 students) must be based in the UK for the duration of a University department internship.
  • If you are based overseas during your internship with an external employer, you must take the responsibility to ensure that the work is compliant with the regulations of the host country and adhere to the impact of this, for example, securing work permit, declaring income and paying the appropriate taxes etc. if relevant - this may incur cost.
  • Accommodation and travel (including interview travel)
  • You may need to pay upfront for accommodation and travel expenses before your first pay check which tends to be at the end of your first working month.
  • Lunches
  • Suitable clothing
  • If you are undertaking a remote work experience, this may involve the use of your own equipment and a work setup in your home. Besides, the additional cost of electricity and heating, you will have to consider a different mind-set around how you communicate and collaborate. Discuss with your internship host to understand their expectations on preserving confidentiality e.g. data protection and security, health & safety, and any other issues related to working remotely. Listen to the webinar recording Become an effective worker in virtual and remote work experience or read Undertaking a remote working internship guidance to help you prepare for remote working.
  • You will take home less than the advertised rate as most salaried earnings are subject to deductions for Income Tax and National Insurance. More details available on the GOV.UK website.

There may also be a cost to your time against:

  • Reading and analysing vacancies
  • Preparing and submitting applications
  • Attending interviews
  • Commuting (if not remote working)
  • Taking part in learning activities that support your internship
  • Registering and providing right to work documentation to your internship host (or Unitemps if you secure an internship with Warwick's internal departments).
  • Completing the appropriate documentation e.g. programme evaluation form, timesheets and pay confirmation to ensure that your host organisation receives their funding.
    • You may make applications that do not lead to an interview or offer.
    • You may find that you and your organisation or internship are not a good fit.
    • Your internship may involve working in an office or remotely (or a combination of the two) due to government guidance, current practice within your internship host's workforce, or due to your needs as an individual.
    • Due to limited programme funding, if your host organisation does not come back to us with their offer quickly enough, they may not be awarded funding.

    Following is an outline of WIP funding application and allocation process:

    • Host organisation proceeding with shortlisting and interviews will EITHER (a) have committed to paying successfully appointed intern from their own budget in the event that they do not secure funding, OR (b) may make a conditional internship offer, pending a funding decision. Check that you understand the nature of the offer when making a decision on how to proceed.
    • Internship hosts will communicate their offer decisions DIRECTLY to applicants. When you are offered an internship and are able to make a firm decision, communicate with your prospective host (an email is fine) about accepting your offer ASAP. Then complete the Student Internship Offer Acceptance form (refer sidebar). If you have a pending interview or multiple offers, ask for more time before accepting an offer. Note: your refusal may benefit another applicant if the internship host is able to make an offer to their second candidate before funding runs out.
    • Host organisations will apply for "first-come, first-served" funding by completing the Recruitment Outcome form. Funding will be allocated within 2 weeks upon receipt of matching Student Internship Acceptance and Recruitment Outcome forms. WIP Process Timeline diagram above demonstrates the process and duration of each stage.
    • More details and resources to support your application, interview and accepting WIP offer are available on WIP: Your Career in Progress e-support.
    • Note: host organisations are under no obligation to maintain their internship offer, nor can they guarantee their internship offer to you, if they do not receive WIP funding or if you do not meet ALL the eligibility criteria. In line with the University’s compliance regulations, only candidates (including Tier 4 students) based in the UK for the duration of the internship are eligible to apply for the University department internships.

    WIP internships start can take place upon the completion of WIP administration process, on an agreed start date and work pattern between host and intern, noting any applicable visa restrictions.

    You can work either part or full time (or a combination of the two):

    • 222 hours with external employer (equivalent to 6-week full time @37 hours per week) - 148 hours (equivalent to 4-week full time) must be worked by 30 July 2021. NOTE! If you are based overseas during your internship with an external employer, take the responsibility to ensure that the work is compliant with the regulations of the host country and adhere to the impact of this, for example, securing work permit, declaring income and paying the appropriate taxes etc. if relevant. OR
    • 219 hours with University department internship (equivalent to 6-week full time @36.5 hours per week) - 146 hours (equivalent to 4-week full time) must be worked by 30 July 2021. NOTE! In line with the University’s compliance regulations, the intern (including Tier 4 students) must based in the UK for the duration of the internship.
    • Start, finish and lunch times will be agreed locally.
    • Occasionally, an internship may involve working on a Saturday or in the evening - time off or extra pay will be agreed in advance with your line manager.
    • Your internship may involve working in an office or remotely (or a combination of the two) due to government guidance, current practice within your internship host's workforce, or due to your needs as an individual.

    Note: if you are an international student, you are advised to check the International Office’s immigration pages for further advice regarding work restrictions on your visa, particularly noting whether you can work longer than 20 hours per week during term time.

    Students are supported via the:

    WIP: Your Career in Progress e-support (self-enrol using Warwick email address).

    The e-platform has been developed to support you before, during and after WIP or if you are on any other work experience. All students on WIP or not, are welcome to engage with this e-platform which provides the following resources:

      • WIP eligibility criteria, process & funding
      • LIVE WIP vacancies - check regularly for opportunities as and when they are available from around 2nd week of Feb until early May. You have a minimum of 2 weeks to apply.
      • how to apply to WIP vacancies including application resources, recordings and feedback template
      • how to get ready for interview and accept WIP offer including interview resources, recordings and feedback template
      • upcoming work experience workshops
      • work experience drop-ins to chat about WIP, work experience in general or any of the resources
      • advice and resources on how to make the most of your experience:
        • e-support throughout WIP - warwick.ac.uk/WELD
        • before – get ready for WIP resources including induction, remote working, Microsoft and Project Planning training.
        • during WIP resources including time management, networking, articulating skills using CARE, and wellbeing.
        • after WIP - future career resources including post internship workshop, and updating of CV and LinkedIn.

      Interns are committed to work the full internship duration on a part or full time (or a combination of the two) work pattern as agreed with the internship host, noting any applicable visa restrictions:

      • 222 hours with external employer (equivalent to 6-week full time @37 hours per week) - 148 hours (equivalent to 4-week full time) must be worked by 30 July 2021
      • 219 hours with University department internship (equivalent to 6-week full time @36.5 hours per week) - 146 hours (equivalent to 4-week full time) must be worked by 30 July 2021.

      For internships in Warwick departments: interns do not build up annual leave entitlement as the hourly rate of approximately £10.42 includes holiday pay.

      Interns will be allowed reasonable unpaid time off to attend up to two interviews (physical or online) for graduate programmes or permanent jobs.

      It is important when applying, to consider how you might travel to the location of the business (unless remote working) or if you need to find accommodation, and factor this into the cost. The University cannot provide financial support for accommodation or travel relating to the internship.

      Easter and Summer vacation accommodation is available (subject to pandemic restrictions) via Student Reception, if you would like to stay on campus during your internship. Bookings can be made via an online booking link which opens from approximately week 7 or 8 of the term, on the Student Services website, on a “first-come, first-served” basis.

      • £15 per night for a standard room with shared facilities, and £22 per night for an en-suite room.
      • Rooms are only available to Warwick students with a valid ITS account.
      • A 5 consecutive night minimum stay applies.
      • Accommodation cost must be met by you, the intern. If you are working locally, but not on campus, consider how you will commute given the University's very limited provisions for car parking.

      Interested?

      1. Check if you’re eligible

      2. Register your interest 

      3. From 15 Feb, enrol with Warwick email on WIP: Your Career in Progress for:

      • WIP process & funding
      • live WIP vacancies
      • how to apply
      • interview & accept offer
      • work experience workshops
      • work experience drop-ins
      • before, during & after support

      Note!

      Refer centre content for full details noting “first-come, first-served” WIP funding

      Resources

      Accept WIP offer from internship host by completing:

      Resources to enhance your internship:

      Want feedback from host?

      Questions? Email placementlearning@warwick.ac.uk

      Learn about the experiences of previous Warwick interns and hosts

      LEARN MORE

      Part-funded by generous donations from Warwick alumni and friends, WIP provides many advantages afforded by a high-quality internship.

      Note: if you are an international student, you are advised to check the Immigration & Compliance pages for further advice regarding work restrictions on your visa.