Vevox Help Guides

In this section we will cover:

• How to create a session

• How students join a session
• Polls
• Question types
• Quiz
• Q&A and feedback
• Surveys
• Self-paced quizzes

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How to create a session

1. Log in to your dashboard at http://warwickuni.vevox.com/.
2. Click Create session.
3. Give your session a unique name.
4. Click Create.

Once you have added content to your session and you are ready to start, don't forget to click Start session.

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How students join a session

1. Click In the Vevox dashboard, click Start session to make the session available for students to join.
2. Share your screen with students and click Present fullscreen to display the joining instructions.
3. Students should go to vevox.app on their own devices and enter the 9-digit session ID, or alternatively scan the QR code.

You can review and update the status of your session in the Vevox dashboard by hovering over the session title and 9-digit session ID at the top of the screen. You can also view how many participants have joined the session. Vevox allows a maximum of 5,000 participants per session.

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Polls

Polls are individual questions that can be posed to students during a session to check understanding, or gather feedback or opinions.

Find out how to create your first poll at the Vevox website or watch this short video (00:58)

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Question types

Click on each question type in the table below for more information.

Question type	Description
Multichoice	Participants select one or more items from a list of choices
Wordcloud	Displays responses in a cluster of words to form an image. The more popular the response, the bigger and bolder the word appears
Text	Allow participants to enter a text-based response of up to 2,000 characters
Ranking	Participants either rank the order of choices as per their preference, or rank the choices in the correct order
Numeric	Participants enter any number within a range that you specify
Rating	A generic 5-star rating scale
XY plot	Show the relationship between two sets of data on a scatter plot
Pin on image	Participants drop up to 9 pins on an image
Pin on choice image	Plot your multichoice options as numbers on an image
LaTex polling	Include mathematical or scientific formula and expressions in the questions you create

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Quiz

Quizzes are essentially a series of polls where you have specified a correct answer for each. Please note correct answers cannot be submitted for rating, word cloud, and XY plot questions.

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Q&A

Q&A allows participants to submit questions, comments and feedback as well as 'upvote' those submitted by others so you can gauge public opinion. Enable anonymous posting for increased participation.

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Surveys

Surveys are a series of polls which can be run asynchronously as opposed to in a live session. You might use this to gather feedback, opinions, or (pre-)check knowledge. Students do not see responses from their peers.

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Self-paced quizzes

Self-paced quizzes are essentially surveys with a correct answer set up for each question. Self-paced quizzes can be completed in the student's own time and provide an opportunity for the student to get instant feedback.

Vevox allows you to view and download the data captured during your sessions. Please watch this video for an overview of Vevox analytics and data:

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The data tab in a Vevox session dashboard offers the following functionalities:

Share

Create a public link so you can share the session data. Others with the link will be able to view, but not edit or download the data. If you have shared the link with someone and you disable the link again, they won't be able to view the data anymore.

Download data report

Downloads all response data from the session into a CSV file.

Download as image

Some of the response data of a session is automatically visualised by Vevox. Click to download the image file for individual questions.

Clear all data

Clears all data from the session. You can then use this session again, for example with another cohort. Please note this cannot be reversed.

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Students do not need to enter a session ID to take part in Vevox activities within MS Teams, nor do they require use of an additional device.

You can add Vevox to:

• Meetings and calls (for synchronous teaching)
• Channels and chats (asynchronous teaching)

The Vevox session must be created in the Vevox dashboard and at least one person must be invited to the Teams meeting before the side panel can be added.

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Add a Vevox session in the side panel of a Teams meeting or call

1. In your Teams calendar, double-click on the meeting you want to add the Vevox side panel to.
2. Click on the plus icon at the top to add a new tab.
3. Select Vevox. If it is not displayed, you can search for it using the Search bar in the top right corner.
4. Click Add.
5. Enter the 9-digit Vevox session ID of the session that you want to connect this Teams meeting to.
6. Click Save.

Watch this video to see Vevox in the MS Teams side panel (04:45):

For more information see the Vevox guide for meetings & calls.

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Add the Vevox tab to a Teams channel or chat

1. Click on the plus icon in the centre top of your channel or chat window.
2. Select Vevox in the 'Add a tab' window. If it is not displayed, you can search for it using the Search bar in the top right corner.
3. Enter the 9-digit Vevox session ID of the session that you want to connect this tab to.
4. Choose whether to Post to the channel about this tab by ticking/unticking the box.
5. Click Save.

Find more information in the Vevox guide for channels & chat.

Please see the following video on using Vevox with PowerPoint (05:45)

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How to get the PowerPoint add-in

The process to install the PowerPoint add-in onto your device depends on what type of device you have: a University managed device or a non-University managed device. If you are not sure whether your device is University managed or not, please follow this Guidance - Am I using an IT Services managed computer?

University managed machines

1. Make sure you are connected to either the University's Wifi or VPN.
2. Open the Software Centre on your device.
3. Click on Applications.
4. Search for and select Vevox PowerPoint plugin.
5. Click Install.
6. Double-click on the file once it is fully downloaded to execute it.

Unmanaged machines

1. Open a browser and go to vevox.com
2. Click on PowerPoint voting and polling under Why Vevox.
3. Click on Download the add-in.
4. Click on Download here.
5. Double-click on the file once it is fully downloaded to execute it.

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Creating and Running Polls in PowerPoint

1. Log in to the Vevox session in PowerPoint.
2. Create a new poll in the PowerPoint add-in. You cannot 'import' polls that already exist in the Vevox session because they were created in the dashboard. For Vevox polls that are to be used in PowerPoint, they have to be created in PowerPoint.
   • If you want, you can add a count-down clock to your polls in PowerPoint.
   • If your poll questions include scoring, you can add a leaderboard in PowerPoint.
3. Present your polls with the PowerPoint add-in.
   
   • If something goes wrong while polling, you can clear all results and poll again.
   • Use the analysis slide if you want to reveal the results of a poll later or if you want to rerun a poll and compare both results. What are analysis slides? explains the details.

We hope you find the following resources helpful.

• Please take a look at our self-paced Vevox training resource in Moodle.
• Vevox have some excellent resources. Find tips and inspiration for classes and meetings at their blog, or see the Vevox help site for support.
• For queries relating to Vevox, please email prs@warwick.ac.uk to raise a Helpdesk ticket.