Skip to main content Skip to navigation

Guests

Ticket Allocation

Each graduand/graduate is entitled to a maximum of two guest tickets for entry to Butterworth Hall. These are requested as part of the registration process, and so please check carefully in your confirmation email that you have requested the correct number of tickets. It is not possible to allocate any more than two tickets in advance of the day. Guest tickets will be issued to the graduand/graduate on the day when collecting their graduand/graduate ticket. Tickets are not sent out in advance.

You should indicate on the registration form if any of your guaranteed guests need accessible seating. As flat floor seating is extremely limited, please indicate on the form if your guest is able to transfer from their wheelchair to a seat in the Hall or if a space for a wheelchair is required.

Any children aged 2 years or over will require their own guest ticket to enter the hall due to strict venue restrictions and so please take this into consideration for your plans on the day. You may wish to take advantage of our free creche/kids club for children without a ticket. Find out more, including how to book places hereLink opens in a new window.

Additional Guest Tickets

It is not possible to issue any additional tickets in advance of the day. Any spare tickets which become available will be issued strictly on a first-come first-served basis on the day of your ceremony (subject to a maximum of two per graduand/graduate). Any spare tickets may be collected from ticketing from 08.30 (for 11.00 ceremonies), and from 11.30 (for 15.00 ceremonies). These may only be requested by the graduand/graduate, at the same time as collecting pre-allocated tickets. There is no charge for additional tickets.

We cannot guarantee that there will be spare tickets available on the day so please make alternative arrangements for additional guests in case no additional tickets are available.

When no spare tickets are available, we will operate a waiting list ticket system. The graduand/graduate can collect waiting list tickets from ticketing when collecting pre-allocated guest tickets. Waiting list tickets are numbered and guests should follow the instructions on the ticket on where and when to wait. Once the doors to the hall close, and all guests with tickets are seated, colleagues from the Arts Centre will call out numbers in order to fill as many available seats as possible. Please note that waiting list tickets are not guaranteed entry to the Hall.

Guests Without Tickets

The ceremony will be live screened on the big screen on the Piazza as well as on screens within the Rootes Building. We also offer a live stream of the ceremony which can be viewed here, allowing family and friends to watch from a mobile device or the comfort of home.

On the Day

  • Please ensure that your guests arrive promptly and are aware of the seating times (all guests and graduands/graduates must be seated at least 30 minutes before the start of the ceremony). Any guests arriving late (after 30 minutes prior to the start time of the ceremony) will not be guaranteed entry to the Butterworth Hall as any unoccupied seats will be re-allocated to other guests on the waiting list on the day;
  • Guests will enter through a separate entrance to the hall to graduands/graduates. Please follow signage and direction from stewards in the Arts Centre on the day;
  • Your guests are welcome to either sit together or apart from one another. Those wishing to sit together should enter the Hall together (seat numbers are not allocated in advance);
  • Guests are not necessarily required to wear smart clothes, but as the ceremonies are a formal event, most do prefer to be dressed appropriately for the occasion (e.g. collar and tie);