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On the Day

What to expect on the day of your ceremony

The FAQs below are our standard FAQs. Please note that not all will apply to Summer (July) 2020 and Winter (January) 2021 graduands due to COVID-19. Please see our Coronavirus Updates for the latest information.

Arriving for the Day

You need to leave enough time on arrival to collect your tickets, collect your robes and for you and your guests to be seated half an hour BEFORE the start time of your ceremony. Ensure that you read the timetable for the day to assist you with timings.

Please allow extra time for traffic and parking if you are arriving by car. It is your responsibility to ensure you are in time for the ceremony; ensure you check the timetable for the day and the free park & ride to assist you with your timings and travel plans.

All graduands and guests excluding blue badge holders must use the FREE Park & Ride facility will be in operation from Stoneleigh Park on each day of the ceremonies. Buses will travel at 15 minute intervals throughout the day. Travelling time to campus is approximately 15-20 minutes. To ensure you are guaranteed to be on campus in time for your ceremony, please arrive at Stoneleigh Park by the times stated on the Park & Ride section.

For full information and directions to Stoneleigh Park check the Park & Ride details.

Graudands should indicate on the registration form if there are any blue badge holders attending. We will send further instructions regarding blue badge parking closer to the time.


During the Ceremonies

Ceremonies usually last approximately 1hr to 1:30hrs.

The ceremony will commence with the entrance of the academic procession for which all graduands and guests should stand. After an opening address from the Presiding Officer, the first row of graduands will be led down towards the stage.

All graduands present in the Hall will be presented to the Presiding Oficer by the relevant Faculty Chair in order of qualification and course of study.

You will be prompted to go up on stage as your name is read out, where you will be presented to the Presiding Officer to shake hands.

At the far side of the stage you will collect your certificate from a senior academic and then you will walk off the stage and return to your seat.

Typicaly, approximately half way through the proceedings an honorary graduand will be presented for the award of an honorary degree or a speech will be delivered by an invited orator.

No, as we will need to seat you with other graduands in presentation order. Your guests will be seated in a separate guest seating area. Your guest tickets are not numbered and they will be shown to seats when they enter (read more).

You MUST collect your ticket before entering the ceremony and sit in the seat number allocated to you (the number is shown on your ticket). A member of the graduand seating team will guide you to your seat.There will be a brochure with your name on it which will be laid out on your seat. Please ensure you are seated on time (at least 30 minutes before the start of your ceremony) and you do not move seats, otherwise you may not be able to graduate.

You must not swap seats otherwise you will be in the wrong order to be presented and you will receive the wrong certificate. It may also mean that you will not be able to graduate if we cannot locate you in your seat when the graduand seating team are checking for absentees after doors close. You must remain in your specified seat so that we can confirm that you are present and that you will not be crossed off the list of proceedings as absent!

No, degree classifications are not read out during the ceremony. You will be presented in alphabetical order by qualification, then in alphabetical order within your course.

Honours level qualifications will be listed before all non honours qualifications.

Only qualifications, course titles and names are read out.

Usually, there is an Honorary Graduand presented for an honorary award in each ceremony. A Chancellor's medal may also be awarded. We also present The Warwick Award for Teaching Excellence during the ceremonies and the Outstanding Student Contribution Awards.

Yes. The University's official photographers, Ede and Ravenscroft, will be present on the day to take your official photographs should you wish (read more).

You will be asked to tick the boxes relevant to your needs as part of the registration process. We will always seek to ensure we make appropriate arrangements if you need assistance/support on stage to receive your degree or if you or your guests require flat floor seating.

The stage will have ramps at either side ensuring access for everyone to receive their award on stage. The seating area is mostly tiered and accessed via stairs which are low and wide. Wheelchair access is available throughout the Warwick Arts Centre and marshals will be on hand to assist upon arrival should you require assistance.

Guide dogs/hearing dogs are welcome throughout Warwick Arts Centre. Please let us know in advance if you will be bringing a guide/hearing dog. Guide/hearing dogs may be taken into the ceremony or they can be cared for by a member of staff during the ceremony.

If for some reason you were not able to indicate that you require accessible seating or similar during the registration process please let us know as soon as possible.

If you or any of your guests feel unwell, please inform any member of graduation or Arts Centre staff.

First Aiders will be in attendance at all times.

The ceremonies can be quite long and tiring for children. You are encouraged to make use of the FREE kids club/crèche (operated by staff from the University's Ofsted outstanding rated nursery) for the comfort of your children and other guests in attendance. Children are allowed into the ceremony, although children over the age of 2 will require their own seat and therefore a guest ticket (only 2 guest tickets are guaranteed, and so please plan accordingly).

The kid's club/crèche is booked on a first come first served basis. Check the kid's club/crèche section for more information.

Yes, we will be live streaming all the ceremonies.

You can access the live stream here. The live stream will begin around 30 minutes before the start of each ceremony.


Other Events and Facilities on the Day

Your department may organise their own reception for their students. Please contact your department to check, as you may need to register to attend this separately.

Mygraduationfilm.com provides video coverage at your graduation, allowing you to buy a DVD or Digital Download before and after the ceremony. You can find further information on their website.

Details and the link to the booking form will be available in the kid's club/crèche section of our website.

The booking is made direct with the crèche provider and they will contact you to confirm if your child/children have a place. Spaces are limited and are on a first come first served basis so we would recommend that you complete the booking form as soon as this this available.

One form per child is required.