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On the Day

Academic Dress

1. Do I have to wear academic robes for my ceremony?

2. How do I order my robes?

3. What is the colour of my hood?

4. Where and when do I collect my robes?

5. What do I wear with my robes?

Access Requirements

1. What should I do if I, or any of my guests need accessible/flat floor seating requirements?

On the Day

1. What time should my guests and I arrive for my ceremony?

2. Where can my guests and I park?

3. How long do the ceremonies last and what happens during them?

4. Will I be sitting with my guests?

5. Do you read out degree classifications in the ceremony?

6. Will there be an Honorary Degree presented in my ceremony?

7. Will there be an official photographer at my ceremony?

8. What should I do if I or my guest/s feel unwell on the day?

9. Will there be a reception after/before my ceremony?

10. Can I get a recording of my ceremony?

Children

1. Are children allowed inside the graduation ceremony?

2. How do I book the free crèche/kids club?

Food and Drink

1. Where can my guests and I purchase food and drink on campus?

Live Streaming

1. Do you live stream the ceremony?

2. How do I access the live stream?


Do I have to wear Academic Robes for my ceremony?

Yes, everybody graduating will need to wear full Academic Robes (read more).

A gown, hood and hat will need to be worn which you should order online well in advance from our robe providers.

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How do I order my robes?

You need to order your robes online, well in advance of the ceremony, from our robe providers.

Gowns can either be hired for the day or purchased if you prefer. You will need to know the date and time of your ceremony, your qualification (eg PhD, MEng, BA, FdA, etc) and your height, chest and hat size to order your robe - please have this information to hand when you order.

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What is the colour of my hood?

A brief description of the colours is available in our Robe and Hood Colours section.

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Where and when do I collect my robes?

You will need to collect your robes prior to your ceremony from the The Goose Nest, which is located in Warwick Arts Centre.

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What do I wear with my robes?

University regulations state that all graduands must be smartly dressed (eg collar and tie).

Members of the armed forces may wear the appropriate uniform and members of religious orders their normal mode of dress.

Graduands may also wear their national dress.

Stewards will be checking that graduands are smartly dressed. Any graduands whose clothes are considered unsuitable (e.g. jeans/trainers) will be excluded from the ceremony (read more).

TIP: Although the hood is secured with velcro to your gown, it is also useful to bring pins or safety pins so you can secure your hood at the shoulders so it does not slip back or slide off your shoulders. You may also wish to bring hair grips to help secure your hat.

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What should I do if I, or any of my guests need accessible/flat floor seating requirements?

You should tick the appropriate boxes on the online registration form. We will make appropriate arrangements if you need assistance/support on stage to receive your degree or if you or your guests require flat floor seating.

The stage will have ramps at either side ensuring access for everyone to receive their award on stage. The seating area is mostly tiered and accessed via stairs which are low and wide. Wheelchair access is available throughout the Warwick Arts Centre and marshals will be on hand to assist upon arrival should you require assistance.

Guide dogs/hearing dogs are welcome throughout Warwick Arts Centre. Please let us know (through the online form) in advance if you will be bringing a guide/hearing dog. Guide/hearing dogs may be taken into the ceremony or they can be cared for by a member of staff during the ceremony.

It is important that you inform us if you or any of your guests are wheelchair users or if you require other accessible seating arrangements in the Hall, otherwise we cannot guarantee we will be able to meet your/their needs on the day as space is limited.

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What time should my guests and I arrive for the ceremony?

You need to leave enough time on arrival to collect your tickets, collect your robes and for you and your guests to be seated half an hour BEFORE the start time of your ceremony. Ensure that you read the timetable for the day to assist you with timings.

Please allow extra time for traffic and parking if you are arriving by car. It is your responsibility to ensure you are in time for the ceremony; ensure you check the timetable for the day and the free park & ride to assist you with your timings and travel plans.

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Where can my guests and I park?

All graduands and guests are requested to use the FREE Park & Ride facility will be in operation from Stoneleigh Park on each day of the ceremonies. Buses will travel at 15 minute intervals throughout the day. Travelling time to campus is approximately 15-20 minutes. To ensure you are guaranteed to be on campus in time for your ceremony, please arrive at Stoneleigh Park by the times stated on the Park & Ride section.

For full information and directions to Stoneleigh Park check the Park & Ride details.

For graduands and guests who are blue badge holders or for those with restricted mobility requiring accessible parking, please also check the Park & Ride details.

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How long do the ceremonies last and what happens during them?

Ceremonies usually last approximately one hour - one and a half hours.

The ceremony will commence with the entrance of the academic procession for which all graduands and guests should stand. After an opening address from the Chancellor, Vice-Chancellor or Deputy-Vice-Chancellor, the first row of graduands will be led down towards the stage.

All graduands present in the Hall will be presented to the Chancellor, Vice-Chancellor or Deputy Vice-Chancellor by the relevant Faculty Chair in order of qualification and course of study.

You will be prompted to go up on stage as your name is read out, where you will be presented to the Chancellor or Vice-Chancellor to shake hands.

At the far side of the stage you will collect your certificate from a senior academic and then you will walk off the stage and return to your seat.

Approximately half way through the proceedings an honorary graduand will be presented for the award of an honorary degree or a speech will be delivered by an invited orator.

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Will I be sitting with my guests?

No; we will need to seat you in presentation order. Your guests will be seated in a separate guest seating area.

Your guests' tickets are not numbered and they will be shown to seats when they enter (read more).

You MUST register before entering the ceremony and sit in the seat number allocated to you (the number is shown on your ticket). There will be a brochure with your name on it which will be laid out on your seat. Please ensure you are seated on time (read more) and please ensure you do not move seats (otherwise you may not be able to graduate!).

A member of the graduand seating team will guide you to your seat.

You must not swap seats otherwise you will be in the wrong order to be presented and you will end up with the wrong certificate. It may also mean that you will not be able to graduate if we cannot locate you in your seat when the graduand seating team are checking for absentees after doors close. You must remain in your specified seat so that we can confirm that you are present and that you will not be crossed off the list of proceedings as absent!

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Do you read out degree classifications in the ceremony?

No, you will be presented in alphabetical order by qualification then in alphabetical order within your course.

Honours level qualifications will be listed before all non honours qualifications.

Only qualifications, course titles and names are read out.

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Will there be an Honorary Degree presented in my ceremony?

Usually, there is an Honorary Graduand presented for an honorary award in each ceremony. A Chancellor's medal may also be awarded. We also present The Warwick Award for Teaching Excellence during the ceremonies and the Outstanding Student Contribution Awards.

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Will there be an official photographer at my ceremony?

Yes. The University's official photographers, Ede and Ravenscroft, will be located in the Mead Gallery in Warwick Arts Centre. (read more).

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What should I do if I or my guest/s feel unwell on the day?

If you or any of your guests feel unwell, please inform any member of graduation staff.

First Aiders will be in attendance at all times.

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Will there be a reception after/before my ceremony?

Your department may organise their own reception for their students. Please contact your department to check.

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Can I get a recording of my ceremony?

Mygraduationfilm.com provides video coverage at your graduation, allowing you to buy a DVD, Digital Download or USB key before and after the ceremony. You can find further information on their website.

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Are children allowed inside the graduation ceremony?

The ceremonies can be quite long and tiring for children. You are encouraged to make use of the FREE kid1s club/crèche (operated by staff from the University's Ofsted outstanding rated nursery) for the comfort of your children and other guests in attendance. Children are allowed into the ceremony, although children over the age of 2 will require their own seat and therefore a guest ticket (only 2 guest tickets are guaranteed).

The kid1s club/crèche is booked on a first come first served basis. Check the kid's club/crèche section for more information.

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How do I book the free kid's club/crèche?

You should complete the booking form available at the end of the online registration process (or as soon as booking details are available). Details and the link to the booking form will be available in the kid's club/crèche section of our web page.

The booking is made direct with the crèche provider and they will contact you to confirm if your child/children have a place. Spaces are limited and are on a first come first served basis so we would recommend that you complete the booking form as soon as this this available.

One form per child is required.

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Where can my guests and I purchase food and drink on campus?

Information can be found on the Warwick Retail website.

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Do you live stream the ceremony?

Yes, for Summer 2018 we will be live streaming all the ceremonies. You can find further information about this here.

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How do I access the live stream?

You can access the live stream via our website.

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