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Receiving your Certificate

Find out more about receiving your degree certificate when you graduate

The FAQs on the below pages are our standard FAQs. Please note that not all will apply to July 2020, January 2021, and July 2021 graduands, who will be graduating in absentia due to COVID-19. Please see our Coronavirus Updates for the latest information.

If you are attending a ceremony...

Your certificate will be presented to you on stage by the Certificate Issuer after your name has been read out by the Presenter and you have been congratulated by the Presiding Officer.

No, your certificate will be issued at the time of your chosen ceremony. It cannot be issued before this time.

If you are graduating in absentia (including July 2020, January 2021, and July 2021 graduands)...

Your certificate can either be posted to a specified address or you can collect it in person from Student Services in Senate House on central campus. You can select your preferred option as part of the online registration process.

In order to minimise the risk of spread throughout the COVID-19 pandemic, in-person collection will only be offered to students who will be living on campus at the time their certificate is issued. Collection availability will also depend on UK government restrictions at the time.

If you are eligible to graduate in Summer 2021, your certificate will be posted as soon as we are able to following the official conferral of your award. We currently anticipate being able to start processing postgraduate certificates from late June and through July, and undergraduate certificates from mid July and through August. Due to the volume of awards, it will take a number of weeks to dispatch all certificates, so please be patient during this time. You will be sent a notification email when your certificate is due to be dispatched from the University. Please allow up to 8 weeks for delivery.

If your certificate is being posted to to a UK address, then it will be sent by second class mail, and if to an overseas address, it will be sent by airmail. Please note that no tracking information is available for these postal options.

If you have requested your certificate to be posted by courier, and if payment of £20.00 (for UK addresses) or £40.00 (for overseas addresses) is received, we will post your certificate via DHL.

As an exception to the above, if you are a student at Warwick Manufacturing Group, and have registered through the IGDS route at one of the overseas centres, with outstanding debt, your certificate will be posted to the overseas centre office for onward distribution.

Collection dates will be published on this page. Please ensure that you visit Senate House during Student Services opening hours.

Please note that certificates CANNOT be collected before the ceremonies have taken place

July 2020, January 2021, and July 2021 graduates living on campus, who opt to collect their certificate from Student Services, will be notified by email when their certificate is available for collection. Students will be required to book a certificate collection slot with Student Services (a link to this will be provided in the notification email).

Yes, you can arrange for someone else (including a friend, relative, or another student) to collect your certificate on your behalf. However, please note the number of certificates that any one person can collect is a maximum of 5 (five) certificates. Please check with the person to ensure that they will be able to collect your certificate. If they have already agreed to collect certificates for 5 other graduates, please check with another friend/colleague. Your friend/colleague must show their own proof of identification (eg passport) which Student Services Reception will need to see when they collect your certificate.

Details on Certificates

Your name on your degree certificate will be the name on your official record as held by the University. It is your responsibility prior to graduation to ensure the name on your record is your legal name i.e. the name which appears on your official identification documentation e.g. passport, as this is the name that will appear on your degree certificate and this cannot be changed after Graduation. If you have any further queries please contact us.

The date on your certificate will not be your graduation date, but is the date that your award is approved by Steering Committee. We will not be able to confirm the date which will be on your certificate in advance as we cannot confirm when your award (or if an award) will be approved for you and we do not know the dates of departmental Examination Board Meetings. Your department may be able to confirm to you the date of your Examination Board which can give you an idea of when your award will go to the Steering Committee to be approved.

Please note that even if you defer your attendance to a future ceremony, the date on your certificate would not change as it will always be the date you were awarded.

Digital Certificates

A digital certificate is an official digital/electronic copy of your award certificate. You can choose to share it with another University, employer, or other third party as proof of your award, or in lieu of your original paper document where you do not wish to send this by post. Digital certificates are provided via the third party service Gradintelligence.

To be eligible for a digital certificate, you must have obtained an award from the University of Warwick after 1st January 2009. This must NOT be from one of the following joint award programmes:

- Doctor of Clinical Psychology (DClinPsych) (awarded jointly with Coventry University)

- Cranfield, Exeter and Warwick Joint Degree Programmes, including: Doctor of Engineering; MSc in Sustainable Materials and Manufacturing (awarded jointly with Exeter and Cranfield)

- Complex Systems Science (awarded jointly with the University of Gothenberg)

- Global Shakespeare (awarded jointly with Queen Mary University London)

- Hong Kong Polytechnic University (HKPU) Joint Degree Programmes

- International Performance Research (awarded jointly with the University of Amsterdam/Helsinki/Tampere)

- Italian Studies: Culture and Communication (awarded jointly with the University of Birmingham)

- Nanyang Technological University Joint Degree Programmes

Certificates for these joint awards are not produced by the University of Warwick, with the exception of Cranfield, Exeter and Warwick joint degree programmes, for which we are unable to create digital certificates at this time due to the bespoke formatting of the certificate. We are currently not able to issue digital certificates for awards prior to 1st January 2009 as the information is stored on our student records database in a different format – we do, however, hope to extend this service to earlier awards in the future.

Students who obtain an award from May 2021 onwards:

All eligible students who obtain an award from May 2021 will receive their digital certificate automatically in the weeks after their award has been conferred.

- If you are a current undergraduate student and have already been set up with a Gradintelligence account which you use to access your HEAR, the digital certificate will simply be added to your account and you will receive notification once this has been added via the email address you have registered with Gradintelligence.

- If you obtain an award from May 2021 onwards but do not already have a Gradintelligence account we will create one for you and you will receive an email inviting you to activate the account once your digital certificate is ready to view. Please do not register your own account but rather wait for the university to do this on your behalf. If you have not received your digital certificate/automated account registration email within one month of conferral, please Contact Us to let us know.

Students who obtained an award prior to May 2021:

If you did not receive a digital certificate automatically (i.e. your award was conferred prior to May 2021) but you meet all of the other eligibility criteria for a digital certificate you can request a copy via our online request form.

Current Undergraduate Students:

If you are a current undergraduate student you will be sent an email in Term 2 of Year 1 inviting you to register with Gradintelligence in order to access your HEAR. Your digital certificate will be automatically added to your existing Gradintelligence account and you will be notified by email once it is ready to view.

Current Postgraduate Students:

If you are a current postgraduate student you will not already have been registered with a Gradintelligence account, so we will create one for you at the time of issuing your digital certificate and you will be sent a registration email to activate your account once the document is ready to view.

Undergraduate Alumni:

Undergraduate students from 2012 onwards will normally have already been registered with Gradintelligence during their studies in order to access their HEAR. However, only those who obtain their award from May 2021 onwards will automatically have their digital certificate automatically added to their account. If you were awarded an undergraduate degree prior to May 2021 you will need to request a copy via our online request form. If you were awarded an undergraduate degree prior to 2012 you will not have been registered with Gradintelligence, so we will create an account in order to issue your digital certificate copy once you have requested this via our online form.

Postgraduate Alumni:

If you obtained a postgraduate award prior to May 2021 you will need to request a copy of your digital certificate via our online request form and we will create a Gradintelligence account for you as part of this process.