Transcripts

Please note that we are not permitted to email copies of transcripts – this is an unchanged policy from the Education Executive.

A transcript is an official summary of academic performance, including qualification obtained, modules taken and marks achieved. It also details your University start date, programme of study, level and degree class conferred (as appropriate). The transcript is a legal University document and therefore cannot be altered.

The Transcript team are unable to produce an 'official' printed transcript of studies for current taught postgraduate students who have not yet had their award conferred by the Senate. Postgraduate students will be notified by the Student Records team when their award has been conferred. Until notification of conferral has been received you must request an interim transcript from your department. A printed copy of your transcript will be produced for successful taught postgraduate students for your Degree Congregation Link opens in a new windowthat you will receive together with your award certificate where possible. You may request additional copies if required.

Current Undergraduate Students who have not had your award conferred by the Senate should make use of the formative HEAR until the HEAR has become finalised.

Please note

Transcripts sent by standard airmail to overseas addresses are sent by Deutsche Post and can take between 2-8 weeks to arrive depending on the destination. Please note that this service is NOT trackable (or signed for on delivery) and so if you require a trackable service, you should select the DHL courier option.

As of November 8th 2022, DHL has resumed limited shipping services Link opens in a new windowin select locations of Ukraine. DHL has continued their suspension of inbound services to Russia and Belarus. As part of this suspension, DHL Express has also decided to stop its domestic services within Russia, effective September 1^st, 2022.

Degree Certificates

Alumni will be able to order authorised copies of their award certificate Link opens in a new windowor a replacement copy of their award certificate Link opens in a new windowfrom our colleagues in the Awards & Ceremonies team.

How do I order transcripts?

To place a transcript order, please check the boxes below for guidance and complete an online order form. If you have any queries, please contact aotranscripts@warwick.ac.uk (please include your student ID number)

I am a current student who has not yet had their award conferred by the Senate:

I would like a Transcript of results

If you are a current postgraduate student or have not yet been notified by Student Records that your award has been conferred by the Senate, the Transcripts team cannot produce an 'official' transcript of studies. You must request an interim transcript from your department.

If you are a current undergraduate student, you should make use of your Higher Education Achievement Report as your department will not provide interim transcripts for undergraduate students.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am a current Undergraduate student who needs a transcript

The HEARLink opens in a new windowLink opens in a new window (Higher Education Achievement Report) has replaced the printed academic transcript of studies for Undergraduate students and Student Records no longer provide paper transcripts to those Undergraduate students who graduated from July 2012 onwards. The HEAR is issued as an electronic document and will include details of academic achievement, including module marks, and will also provide information about your programme of study and some additional achievements undertaken whilst at university. You will be able to give third parties, such as potential employers or other Higher Education Institutions, secure access to your HEAR. It will also be possible for you to print hard copies if required. It is hoped that the information provided on the HEAR will prove useful both to graduates entering the job market and to employers. You will be able to log in to your Grad Intel accountLink opens in a new windowLink opens in a new window in order to access your HEAR (a fully verified, digitally signed, electronic transcript). For further information about the HEAR, please visit the HEAR FAQsLink opens in a new windowLink opens in a new window page.

If, however, you are obliged to provide a paper transcript for application or VISA purposes, please complete the online form.

If you have been notified your award has been conferred or are a former student you can request additional copies. Please read the guidance below.

I am a current Postgraduate taught student who has just graduated and:

I have not received my Official Transcript of Studies

The Transcripts team will make every effort to issue a printed copy of your official transcript (where applicableLink opens in a new windowLink opens in a new window) together with your award certificate at your Graduation CeremonyLink opens in a new windowLink opens in a new window (if eligible). If there are any delays with your transcript due to problems with missing information (e.g. missing modules, marks or credits), priority will be given to issuing your award certificate initially and we will endeavour to issue your transcript later as soon as the transcript is accurate and complete (this will likely involve us liaising with your department and the MMA officeLink opens in a new window). If you have graduated in absentia and paid for a courier for your award certificate, the transcript will be not be dispatched by courier but posted via standard UK/airmail.

I have received my Official Transcript of Studies but there is an error:

It is your department's responsibility to upload and process module marks, credits, resits, mitigating circumstances etc. following the marks management process. The Student Records team do carry out quality checks before issuing transcripts however this is not an exhaustive check and a small number of module mark errors may not be identified.

If you think there is an error on your transcript, please contact your home department in the first instance so they can check and confirm the correct mark held on the central system. Unfortunately, the Student Records team are unable to amend incorrect marks. Around graduation (July and January), we receive a significant increase with the number of enquiries received and so at these times it is likely there will be a delay with our reply. It may be much quicker for your department to confirm any incorrect marks directly to the MMA officeLink opens in a new window.

If an amendment is required, your department will need to reprocess the correct mark. If your department are no longer able to process the correct mark, the amendment will need to be carried out by the MMA office. Once the correct marks/credits are present and correct, we will then be able to re-issue a corrected transcript and dispatch the amended document to you via standard UK/airmail.

I am an alumni or a current student who has received conferral notification from Student Records after July 2002:

Request a transcript How much additional transcripts cost?

Transcripts can be ordered either singularly or up to a maximum of 10 at a cost of:

£5.00 for each transcript up to 9
£40.00 for 10

We can offer a variety of postal options at the costs below:

Collection - free
Royal Mail 2nd Class - free (NOT TRACKABLE)
Standard Airmail delivery - free (NOT TRACKABLE)
DHL - £20.00 (Please note this fee covers one address only)

How long will my request take?

In normal circumstances, the Transcript team aim to post out transcripts within two weeks of an order being received. This may take longer during busier periods e.g. July/August and January, as we are heavily involved in the preparations for Graduation CeremoniesLink opens in a new window and updating HEARs.

Transcript requests from graduates prior to 2002 may take up to 8 weeks, as we will need to contact departments to request modules and marks.

Can I receive transcripts electronically? Can my transcripts be sent to multiple addresses? Can my transcripts be sealed and stamped individually? Can I collect my transcripts? I am a former student who graduated before 2002 and I want to request a transcript

University Regulations did not require the University to keep records of marks centrally for students graduating prior to 2002 (module and mark records were previously held within academic departments). While the Student Records team will make every effort to obtain past marks and produce a transcript, this can understandably take some time and, unfortunately, we cannot always guarantee availability of all information pertaining to your course of study. Please be aware that requests for such transcripts can take up to 8 weeks to fulfil.

If your need is urgent, you can request a Confirmation of AwardLink opens in a new window letter from the Student Information Centre in the meantime while we try to obtain your modules and marks.