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Department of History

Changes to Registration

In this section

    • Leave to Submit

Students circumstances may change during the course of their time at Warwick, and it may become necessary to change your mode of registration.

Mode of Attendance

Postgraduate students may request a change from full-time study to part-time study (or vice versa). Such requests need to be approved by the Chair of the Board of Graduate Studies upon the recommendation of the individual's academic department.

Postgraduate students should make their request to change mode of attendance using Student Records Requests in Student Records Online.

Part-time study is at 60% and both fees due and any stipend awards will be adjusted accordingly. At Warwick part-time time registration for PGR students is 7 years (84 months).

UKRI funding only: students must seek permission from their council for more than one change in mode of attendance. Changing in mode of attendance in the final six months of the funded period is not permitted.

Overseas students may find that their leave to remain in the UK will only be valid for full-time study. Neither the Department nor the Student Records team are permitted to give advice on immigration matters. Such matters should be referred to the Immigration and Compliance Department.

Temporary Withdrawal

If students find that they are unable to continue their studies for a period of time due to a number of reasons, then they can apply for a period of temporary withdrawal from their course. The minimum temporary withdrawal for a PGR student is 28 days and the maximum total over the course of study is 2 years. Exceptions can only be granted upon consideration by the Chair of the Board of Graduate Studies.

UKRI funding only: students may take a maximum of 12 months temporary withdrawal over the studentship. Any exceptions must be approved by the relevant research council.

Before applying for Temporary withdrawal, students should talk through details with their supervisors who will need to support the application.

Students supported by a student visa must refer to the immigration Team for advice prior to requesting any form of leave as this may affect their visa.

Students deemed to be temporarily withdrawn must not undertake any formal study for the period of the temporary withdrawal and must cease to receive instruction from their Department. However, students will retain their IT access and library access and borrowing rights during a period of temporary withdrawal.

For full details on the process and how to apply, students should refer to the Student Records webpagesLink opens in a new window.

Funded students only: Note that during periods of temporary withdrawal, any stipend payments will normally cease unless an application has been made for sick pay. Funded research students should refer to the Doctoral College guidance on Sick PayLink opens in a new window for further information.

Stipend payments are made in whole months if a student is is in attendance for one day or more of any given month. Therefore, starting or returning from temporary withdrawal part way through a month will mean the full stipend payment is made for that month and future scheduled payments may end before the extended formal funding end date.

Short-Term Leave

The University recognises there may be times in which PGRs require time off work to cope with unforeseen circumstances and is committed to ensuring that leave is granted in a fair and equitable manner across the University. There is therefore now also a PGR Short-Term Leave policy.

PGR Extensions

If you are unable to submit your thesis by your end of registration you may be able to request an extension, depending on the course on which you are registered and the date on which you enrolled.

Extensions are normally granted in unusual cases rather than as a matter of routine. From the outset of your studies in Year 1, you should have a clear plan for the completion of your thesis, with a submission date that you are working towards. This plan needs to be regularly reviewed and revised, and must always be realistic and practical.

Note that an extension to registration does not include an extension to funding arrangements. Students should contact their funding provider if they would like to discuss a funding extension.

Please see the Student Records - PGR Extensions page for full information.

Note that the Maximum Period of Study PolicyLink opens in a new windowLink opens in a new window will apply from the 2022/23 academic year and will apply to all students starting their first year of study from 2022/23 onwards.

    Funded Covid Extensions

    During the Covid-19 pandemic the Doctoral College made funding extensions available to PGR students whose studies had been severely impacted. The final deadline to apply for a Funded Covid Extension was 30 January 2022. However students can still apply, but only if there is a significant reason why they were unable to meet this deadline, such as being on temporary withdrawal, or an exacerbating relevant disability. Missing the final deadline due to time management will not be accepted.

    Funded Covid ExtensionLink opens in a new window

    Permanent Withdrawal

    We hope that you will want to complete your course at Warwick and before choosing to withdraw there are other avenues you may wish to explore such as taking a temporary withdrawal. Permanently withdrawing from your studies means that you have decided to stop studying at the University of Warwick and that you have no intention of returning to continue your programme of study in the future.

    Leave to Submit

    Postgraduate Students can permanently withdraw from their degree with leave to submit a thesis at a later date, see Guide to examinations for higher degrees by research: section 7.5 Leave to Submit.

    Candidates considering requesting leave to submit at a later date should be aware that they will not have access to University facilities or be entitled to supervision after the end of their registration period

    Any students who would like to consider this option should contact the Doctoral College for further advice.

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