Lecture Capture at Warwick is an opt-in policy whereby you consent to be recorded and have your recording published. A schedule cannot be created unless a consent form has been submitted. You are only required to submit this form once.

Whether the request is for an individual recording with multiple presenters, or for a module taught be more than one member of Academic staff, it is essential that consent is given by all speakers who are to be recorded.

• Other Warwick staff members presenting must complete the consent form.
• For external guest speakers, you should ensure you have a written copy of their consent (for example an email) before you request a recording.

Before requesting your recording schedule:

• Check that the room you will be using is equipped to capture lectures and other events
• Ensure that all Warwick presenters have completed the consent form and external speakers have given written consent to the organiser
• Read through the Recording Options section below to choose the type of recording. NB The default 'presentation with audio' is a recording of whatever appears on the projector(s).
• For modules, check that the timetable data correctly reflects the event details. Lecture capture can be set to record sections of a longer event if required.
• Check the length of the event - if it is more than 4 hours, it will need to be recorded in more than one session.

To complete the form, you will need to:

• Confirm if the recording is for an individual event, for a subset of Module lectures, or the entire timetable of a module
• Specify what you would like to be recorded and whether the recordings are made available to students immediately after recording
• Request to live stream the session(s) by noting this in the "Please note any other requirements below" box on the booking form

Once you have booked a recording in a Lecture Capture-enabled space, your session will automatically be recorded.

Recording is usually scheduled to begin 1 minute after the scheduled start time and to end 1 minute before the scheduled end time in order to allow for people to enter and leave, and for the recordings to be processed and uploaded. Some rooms are equipped with indicator lights on the lectern to show the recording status.

What to expect in the rooms

You may want to familiarise yourself with a room's setup before you teach there. This is also useful in terms of booking a lecture capture recording so that you aware of the room capabilities.

Audio

To ensure you get the best audio quality when recording your lecture use the in-room wireless microphones installed on the lectern. There are two types of microphone and the video below details how to use both types.

We recommend that you:

• attach the microphone to the center of your chest on a collar or lapel, avoiding anything that might rub or knock on it.
• perform a sound-check to ensure everything is working and that your students can hear you.

In the event that the microphones are not working, most rooms are equipped with a microphone on the lectern which will pick up your voice albeit at a lower quality and volume than the lapel microphones. Please note that microphones in the room will pick up student questions and other audio.

Lecture Capture indicator lights

Lecture Capture Indicator Lights have been installed on the lecterns in many rooms. These lights signal the status of the recording:

• Amber - About to record: This light will glow amber 3 minutes before the recording is about to start.
• Red - Recording: The light will turn red when you are recording.
• Red/Amber - Error: If the light starts flashing red and amber, no audio has been detected. Please check your microphone is turned on.

AV touch panel

Many rooms are equipped with a touch panel that will let you change the inputs for lecture capture during the session. Lecture capture allows up to 2 inputs in most rooms so you will need to change the inputs if you are switching from showing your presentation and using the visualiser, to showing the video feed of the whiteboards, and sharing your laptop screen, for example. For more information on the inputs available, please see the rooms information on the Audio Visual website.

To enable the in-room camera to capture video of the presenter or whiteboards/blackboards, you must ensure camera control is turned on via the touch panel.

Pause a recording

If you need to pause the recording to remove a gap in the presentation, have a private discussion, discuss sensitive topics or to invite student questions that should not be recorded, this can be done via the AV touch panel.

1. Tap the flashing Rec button found on the top left of the touch panel, this will open the recording details.
2. Tap the Pause Capture button, found at the bottom of the recording details.
3. You must resume recording by tapping the Resume Capture button which will have replaced the Pause Capture option found in the recording details. If you do not, then the remainder of the lecture will not be recorded.